Senior Program Specialist, Folsom Institute for Real Estate

1 month ago

Dallas, Texas, United States Southern Methodist University Inc Full time


Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

The backbone of real estate activity at SMU since 1984, the Folsom Institute bridges the academic and professional worlds. Through its dynamic programming, students gain hands-on experience and make invaluable connections in the Dallas real estate market. The takeaway? A solid foundation for success in this constantly evolving industry.

About the Position:

This role is an on-campus, in-person position.

The Senior Program Specialist is responsible for supporting initiatives associated with the Folsom Institute for Real Estate.

The position provides daily support to direct reports and program management including donor and board relations,
marketing, student and external event planning, career services support, managing student event applications and
enrollment, organizational administrative and operational aspects of all programs.

The role will maintain accurate databases/trackers of alumni and advisory board members; coordinate with vendors; assist in the preparation of annual reports; processing of scholarships and expense reimbursements. Position will require ability to handle donor information with discretion.

This position is contingent on gift funding.

Essential Functions:
  • Program/Event Mgmt: Assist in the planning/marketing/coordination of all events. Coordinate venue reservations/
    event registration/check-in/catering/venue set-up/ contract approvals/ deliveries/ A-V/ parking/ speakers'
    travel-itinerary needs/event orders /expense payments/volunteers /clean-up. Compile event summary. Oversee
    event/conflict calendars. Attend events.

  • Recruitment and Development: Assist/execute annual giving efforts including new/renewing memberships collateral
    material/packets. Track/deposit contributions and reimbursements, maintain donor/sponsor/Board database with
    discretion.

  • Student Support: Update student club member databases. Track student event attendance. Order branded
    merchandise. Create reminder emails, social media announcements and weekly newsletter for student events.
    Create resume books in coordination with CMC. Coordinate mentorship program registration/schedule/attendance.
    Request/submit reimbursements.

  • Marketing: Communications and public relations experience a requirement. Coordinate website updates and manage social media presence. Create event flyers/marketing materials/event presentations. Create and maintain Institute marketing packet and other branded collateral as needed. Create/post event announcements/photos on
    social media.

  • Business and Reporting: Assist in the development of budget, budgeting for events and collateral. Experience in drafting emails, summary reports and press releases a necessity. Assist with annual reporting and presentation research.

  • Administration: Administrative support for direct supervisors, department faculty, student real estate clubs and SMU Real Estate Society. Submit payment and reimbursements requests, create travel and expense reports, research travel options, create class photo lists/tent cards, upload class lists for software access, order and pickup office supplies/marketing merchandise, maintain student and alumni databases, manage PO requests.

  • Program Management: Implement programming and design marketing collateral to help activate students, Board
    members, alumni and CRE companies.
  • Position requires some evening working for events
Qualifications

Education and Experience:

A Bachelor's degree is required.

A minimum of five years of professional work experience is required. Experience administering academic programs is desirable, as well as a background in a university setting working with students and faculty alike or background in campus or corporate recruitment.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. The candidate in this role must exhibit the utmost level of professionalism to work effectively with different groups.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must have the ability to be resourceful and proactive. Must also be a self-starter and demonstrate the ability to work independently as well as in collaborative environments in implementing the goals and objectives of the Institute. The position plays an important advisory and support role to the direct supervisors.

Candidate must have a strong working knowledge of Microsoft Office. Experience in database management, internet research, electronic event management tools, CRM, Adobe InDesign, Canva, MyEmma, SignUp Genius, Eventbrite, and/or familiarity with LinkedIn and other social networking tools is preferred.

Physical and Environmental Demands:
  • Sit for long periods of time
  • Stand
  • Handle objects (dexterity)
  • Carry/lift 25 lbs
Deadline to Apply:

The position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, ,

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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