Accounting Specialist

1 month ago

Austin, Texas, United States Ultra Maritime, LLC Full time

Company: Ultra Intelligence & Communications

Command & Control Intelligence OBU

Provide Decision Advantage to Mission Partners Around the World

Join us in our mission to provide the world's military members with the latest, most customizable solutions and capabilities, enabling mission success anywhere around the globe. At Ultra Intelligence and Communications (I&C), we provide critical, tactical capabilities to enhance and accelerate decision-making in the most challenging environments. By joining us, you will experience unrivaled opportunities for growth and innovation and be a part of a dynamic and diverse team that pushes boundaries and drives meaningful change in intelligence and communications.

Command, Control, Intelligence, and Encryption (C2I&E)

By joining our Command, Control, Intelligence, and Encryption (C2I&E) business, you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate, mission-critical operations. We focus on enhancing situational awareness, tactical command and control, and seamless video data exchange capabilities within a dynamic, multi-domain environment.

Job Description
Join Ultra Intelligence & Communications (I&C) in a pivotal role as an Accounting Specialist As part of our team, you'll spearhead the accurate and timely processing of multi-state US payroll and oversee post-payroll accounting activities. Your expertise will directly impact a diverse territory of 250 exempt and non-exempt employees, including those on commission-based incentive plans.

Ultra I&C values work-life balance. We embrace a flexible hybrid schedule, working in-office two days a week, with occasional non-traditional hours as necessary. Take the lead in a critical and visible position where your contributions make a real difference.

Essential Duties:

  • Back up for all aspects of payroll for exempt and non-exempt employees, including bonus and commission processing, as needed. Report payroll information to applicable stakeholders.
  • Ensure accuracy and timeliness in reports and transactions, including system setup, tax remittance, unemployment compensation, 401K transmission files, and general ledger files.
  • Record and manage data concerning new hires, promotions, terminations, W4 forms, direct deposit, and wage garnishments.
  • Review and process expense reports, following up on those needing attention, in Deltek Costpoint Time and Expense.
  • Prepares accounting journal entries as well as general ledgers and reconciliations of payroll related accounts in a timely manner.
  • Address urgent payroll issues promptly, such as special payroll runs, manual check calculations, and resolution of tax remittance issues.
  • Records paid time off accruals, leave pay, and nontaxable wages for assigned business units.
  • Oversee year-end operational closure, including reconciliation, distribution of W2 forms, and compliance with tax filing regulations.
  • Assist as needed with internal and external payroll audits such as workers' compensation, tax filings, and associated documentation as required.
  • Generate periodic reports detailing earnings, taxes, deductions, and nontaxable wages. Serve as a point of contact for wage tax-related queries. Develops ad hoc reports as required.
  • Ensure integrity of all payroll data in compliance with company policies and government regulations.
  • Offer recommendations for process and policy improvements aligned with government compliance and best practices.
  • Assist the Accounting Manager in problem-solving, special projects, and collaboration with ADP Client Representatives.
  • Assist with month end close as needed.
  • Ad-hoc reporting as needed.

Required Skills and Qualifications:

  • Minimum of Associate Degree in Accounting or related field.
  • This position requires a US person or non-US person eligible to obtain any required export authorization.
  • Available to work in our Austin, TX office a minimum of twice per week, or as needed (i.e., month-end close).
  • Excellent interpersonal, organizational, and customer service skills.
  • Willingness to work effectively independently as well as in a team environment.
  • Computer proficiency in Microsoft Office, especially Excel.
  • Ability to communicate information effectively at all levels of the organization.
  • Ability to maintain confidentiality.
  • Attention to detail.
  • Should possess problem analysis and problem resolution skills.
  • Willingness to take initiative to resolve issues.

Desired Skills and Qualifications:

  • Prior experience with Deltek Costpoint.
  • Experience working in the defense industry is desired, but not required.
  • 3+ years of experience processing multi-state payroll, with strong understanding of applicable federal, state, and local payroll and tax laws.
  • Prior experience in Accounts Payable, with proficiency in analyzing expense reports.
  • Prior experience with ADP Workforce Now.
  • Bachelor's degree in Accounting or related field.

#LI-DNI

Notice

Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements.

Our Benefits

Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including:

  • Annual Bonus - Annual Bonus - Performance Related
  • Competitive Paid Time Off (PTO) package plus 11 company holidays
  • Early finish on Friday
  • 401K w/ company match
  • Medical/Dental/Vision Benefits
  • Student Loan Assistance Program
  • Array of voluntary benefit offerings

Diversity, Equity & Inclusion Statement

At Ultra I&C, we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviors, and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers. We, therefore, do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible. If you have any issues with your application, please email us at -

Reasonable accommodation statement: if you need accommodation for any part of the application process, please email -

We abide by the requirements of 41 CFR a), a), and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin and for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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