Administrative Assistant

1 month ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Office of Multicultural Student Affairs fosters an inclusive environment on campus with an emphasis on social justice education, leadership in a diverse world, academic enrichment, and building community for all students. The office serves as an integral role in fostering a culture of belonging alongside campus partners within the Student Life staff team and within the greater Division of Student Affairs. The Administrative Assistant of Multicultural Student Affairs serves as the office manager for the Office of Multicultural Student Affairs. Responsibilities include handling multiple tasks and assignments, maintaining and ensuring accuracy of office budgets and student organization accounts. This role will also be responsible for hiring, supervising, training, and evaluating student assistants, providing general staff support services and assist in completing departmental initiatives. The Administrative Assistant will report to the Director of Multicultural Student Affairs. The department serves as an integral part of the Division of Student Affairs and Student Life and works closely with the William R. Butler Center for Volunteer Service and Leadership Development, Department of Orientation and Commuter Student Involvement, Student Activities and Student Organizations, and the LGBTQ Student Center.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Monitor expenditures, reconcile monthly financial reports, and maintain four departmental budgets totaling $320,000 and 25 student organization accounts totaling $40,000.
  • Work with appropriate persons/departments to resolve problems, process all documents related to purchasing, interdepartmental requisitions, check requisitions, business expense reimbursements, department invoices, and performance contracts.
  • Handle the daily operations of the office such as assisting students, guests, faculty, and staff with customer service issues and information.
  • Provide as needed administrative support for professional staff, including 1 director, 1 associate director and 1 assistant director.
  • Maintain office records, files, correspondence, and answering of office telephone and email.
  • Hire, supervise, and train 7-10 student assistants for the office.
  • Prepare work schedules, monitor, and approve student hours using Workday, supervise daily assigned tasks, and complete annual performance evaluations for each student employee.
  • Assist in coordinating departmental signature and reoccurring programs.
  • Support Student Life initiatives as needed.
  • Additional duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with budget management.
  • Experience using Workday and/or similar enterprise management tools.
  • Familiarity with Qualtrics or similar survey assessment tools.
  • Familiarity with financial management tools.
  • Experience working with students and student organizations from diverse backgrounds.
  • Demonstrated ability to build and maintain relationships with a diverse set of campus partners.
  • Commitment to social justice and diversity education.
  • Demonstrated ability to balance multiple job requirements.

EDUCATION REQUIREMENTS:

  • Excellent communication skills, (verbal and written), ability to multi-task on various projects.
  • High school diploma and three years work-related experience.
  • Associate degree strongly preferred.



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A4

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Cobra Power Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer...

  • Administrative Assistant

    2 months ago

    Miami, Florida, United States Omni Clear Communications Full time

    Job Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Think Tell Junction Full time

    Join Our Team as an Administrative Assistant at Think Tell JunctionAre you an organized and detail-oriented individual with excellent multitasking skills? Think Tell Junction is looking for a dedicated Administrative Assistant to support our team in Miami, FL.As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our...

  • Administrative Assistant

    8 hours ago

    Miami, Florida, United States Consider Posh Pro Full time

    :Job Title:Administrative Assistant:Location:Miami,FL:Company:Consider Posh Pro: :Job Summary:The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, coordinating meetings, handling...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States Walsh Group Full time

    OverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Walsh Group Full time

    OverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Walsh Group Full time

    OverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...

  • Administrative Assistant

    2 days ago

    Miami, Florida, United States Tone Talk Tel Full time

    Job Title: Administrative AssistantLocation: Miami, FLDepartment: OfficeJob Type: Full-timeJob Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, handling...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Icon V Full time

    Job Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....

  • Administrative Assistant

    2 months ago

    Miami, Florida, United States Icon V Full time

    Job Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States Tone Talk Tel Full time

    Job Title: Administrative AssistantOverview:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States The Walsh Group Full time

    OverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to...

  • Administrative Assistant

    7 days ago

    Miami, Florida, United States Opusing LLC - Boston Full time

    Job DescriptionJob DescriptionJob DetailsJob Title: Administrative AssistantDuration: 12 months (contract)Location: Miami, FL 33122Pay Rate: $17.73/Hr on W2 Description: Work Shifts: (Monday – Friday) 7:00am to 3:30pm The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Consider Posh Pro Full time

    :Job Title:Administrative AssistantLocation: Miami, FLEmployment Type:Full-TimeJob Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Cooke Carbonell Full time

    Job DescriptionJob DescriptionBenefits:Paid time offBenefits/PerksCareer Growth OpportunitiesFun and Energetic EnvironmentJob SummaryWe are looking for a friendly, welcoming Administrative Assistant to join our teamAs the assistant for our busy law firm you will be the first point of contact for our guests. You will greet customers as they arrive, book...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ)...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ)...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Jan-Pro of Southeast Florida Full time

    POSITION SCOPE:Operating within the guidelines of the Master Policies and Procedures, the Administrative Receptionist is responsible for consistently demonstrating and promoting effective customer service through general information and public relations. The Administrative Receptionist assists the Office in the daily presentation of the professional Jan-Pro...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Art and Art History has an exciting opportunity...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Art and Art History has an exciting opportunity...