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Sr. Accounting Assistant

2 months ago

Orlando, Florida, United States Marriott Vacations Worldwide Full time

Job Summary

The Senior Accounting Assistant is an integral part of the financial team. The primary responsibility of this position is to process project related contracts, contractor/consultant pay requests, accounts payable, maintain and verify the accuracy of data in the Job Cost system, and provide accounting support to the business unit. In addition to these monthly tasks this position may be assigned various accounting responsibilities on projects.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Policies and Procedure

  • Obtain a thorough understanding of the job cost system and contract system to process contracts, payments, and utilize the system to maximize the usefulness of management reporting.
  • Prepare vouchers with routing, coding, and necessary approvals for all payments in accordance with the Development, Product & Innovation Approval Matrix.
  • Ensure MVW policies have been followed for all contracts and payments.
  • Assist Senior Manager in auditing change orders for accuracy and compliance with contract terms.
  • Maintain filing systems within the department, including project contract files, and retrieve documents to respond to requests for information from the documents as necessary.
  • Collect financial data from multiple sources to prepare accounting and job costed entries, research problems encountered with the data or respond to inquiries regarding the entries. Input entries and verify the accuracy of the entries by analyzing edit reports.
  • Verify the accuracy of data in the Job Cost System by balancing with the General Ledger, reconcile discrepancies by researching sometimes complex transactions. Prepare, enter and verify correcting entries.
  • Assist Senior Manager in preparing monthly status reports on budgets, commitments, actual costs, and estimated final cost.
  • Prepare and enter Journal Entries
  • Reconcile various Balance Sheet accounts and prepare, enter and verify reconciling entries.
  • Request Fixed Asset Project IDs through Online Service Catalogue. Collect Fixed Asset data and request Asset Additions through OSC.
  • Assist Senior Manager with "special projects" as required.
  • Other specialized tasks required to support the Finance & Accounting team.
  • Miscellaneous clerical support – filing, etc.

Communication

  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completion.
  • Talk with and listen to other employees to effectively exchange information.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.

Physical Tasks

  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
  • Record, store, and/or analyze information using property software.
  • Maintain accurate electronic spreadsheets for financial and accounting data.
  • Complete period-end closing procedures and reports as specified.
  • Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Generate finance/accounting reports from computer system as needed.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
  • Code documents according to company policies and procedures

Critical Competencies

Analytical Skills: Arithmetic Computation, Computer Skills, Learning

Interpersonal Skills : Team Work, Interpersonal Skills

Communications : English Language Proficiency, Communication, Form, Report, and Log Completion

Personal Attributes: Integrity, Dependability

Organization : Detail Orientation, Time Management

General Finance and Accounting : Microsoft Office, General Accounting

Education and Experience

  • Associates Degree, Finance/Accounting, Business Management preferred with 1 year related experience;or
  • High school diploma/G.E.D. with 3 years related work experience.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture