Executive Administrative Assistant

4 days ago

Ponte Vedra Beach, Florida, United States teamworkonline Full time

The Best Players Need the Best People.

This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors.

QUALIFICATIONS

  • Bachelor's degree in related field required. An equivalent amount of education and experience may be substituted.
  • Minimum of ten years secretarial or other administrative support experience for senior level management required.
  • International experience and/or a second language are preferred.

RESPONSIBILITIES/DUTIES

  • Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
  • Assists supervisor in implementing department activities and communications, internal and external
  • Coordinate travel arrangements, flights, accommodations, and other itinerary specifics
  • Answers telephone, deals with diverse group of important external callers, provides information to callers or routes calls to appropriate official
  • Prepare executive level expense reports, travel, and expense report approvals, in Concur, – will include at least two more VP's in addition to the direct supervisors.
  • Support teams within International Media, & Digital with upcoming events and workshops.
  • Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
  • Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking
  • Coordinate and process all credential requests for International Media and Digital in Populous.
  • Purchase office supplies within defined budgetary limitations
  • Acts as Global Home liaison for department. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners
  • Order products and track gift inventory in Allocadance for International Media and Digital.
  • Special projects or other duties as assigned.

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