Current jobs related to Registrar & Upper School Administrative Assistant - Buffalo, New York - Nichols School

  • Administrative Assistant

    4 weeks ago

    Buffalo, New York, United States Penn Power Group Full time

    Job Title: PPS AdministratorWe are seeking a highly motivated and organized PPS Administrator to join our team at Penn Power Group. As a key member of our operations team, you will be responsible for providing administrative support to our parts and service operations.Key Responsibilities:Provide exceptional customer service to internal and external...

  • Clinical Administrative Assistant

    2 weeks ago

    Buffalo, New York, United States Spectrum Health & Human Services Full time

    Job SummarySpectrum Health & Human Services is seeking a highly organized and detail-oriented Clinical Administrative Assistant to provide administrative support to clinicians, providers, and managers. The ideal candidate will possess excellent communication skills, both verbal and written, and be able to multitask in a fast-paced work environment.Key...

  • Administrative Assistant

    4 days ago

    Buffalo, New York, United States Seneca Health Care Center LLC Full time

    Job DescriptionAt Seneca Health Care Center LLC, we are seeking a highly skilled and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key Responsibilities:Greets visitors, answers phone...

  • Assistant Boys Basketball Coach

    2 weeks ago

    Buffalo, New York, United States Nichols School Full time

    Nichols School JV Boys Basketball Coach OpportunityWe are seeking a highly skilled and experienced JV Boys Basketball Coach to lead our team through the upcoming season. The ideal candidate will possess strong leadership, communication, and organizational skills, with a proven track record of success in coaching or playing basketball.Key...

  • Medical Administrative Assistant

    2 weeks ago

    Buffalo, New York, United States UBMD Orthopaedics & Sports Medicine Full time

    Job SummaryUBMD Orthopaedics & Sports Medicine is seeking a highly skilled and detail-oriented Medical Administrative Assistant to support our medical staff. The ideal candidate will have excellent communication and customer service skills, with the ability to multitask and work in a fast-paced environment.Key Responsibilities:Rooming patients and checking...

  • Grant Administration Assistant

    2 weeks ago

    Buffalo, New York, United States Catholic Charities of WNY Full time

    Catholic Charities of WNY Job OpportunityCatholic Charities of Western New York is seeking a detail-oriented and organized Grant Administration Assistant to support our grants management team.Job Summary:We are looking for a highly skilled and motivated individual to assist in the administration and coordination of grant applications, reporting, and...

  • Medical Assistant

    1 week ago

    Buffalo, New York, United States BUFFALO MEDICAL GROUP, PC Full time

    Job SummaryBuffalo Medical Group, PC is seeking a Medical Assistant to provide clinical and administrative support to our healthcare team. The ideal candidate will have a strong commitment to patient-centered care and excellent communication skills.Key Responsibilities:Provide clinical support to healthcare providers, including vital signs, specimen...

  • Executive Administrative Assistant

    1 week ago

    Buffalo, New York, United States Imagine Staffing Technology Full time

    Job DescriptionImagine Staffing Technology is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will have a proven track record of providing exceptional support, managing complex calendars, and coordinating travel arrangements.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    3 weeks ago

    Buffalo, New York, United States Roswell Park Comprehensive Cancer Center Full time

    Job Summary:We are seeking a highly skilled Administrative Assistant I to join our team at Roswell Park Comprehensive Cancer Center. This para-professional role will provide administrative support to our professional staff in various departments, including Finance, Planning, Human Resources, and the Executive Office.Key Responsibilities:Provide...

  • Administrative Assistant

    4 weeks ago

    Buffalo, New York, United States Daemen University Full time

    Job SummaryDaemen University is seeking a part-time Administrative Assistant to support operations within the College of Arts, Sciences, and Education. The ideal candidate will have experience working with Google Documents and Sheets, strong attention to detail, excellent oral and written communication skills, and be comfortable working in a dynamic...

  • Administrative Assistant/Bookkeeper

    2 weeks ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job Summary The Administrative Assistant/Bookkeeper is a vital role at The Prevention Council of Erie County, responsible for managing the agency's financial operations, human resources, and program support. This position requires a self-starter with attention to detail and accuracy, who can work independently and as part of a team. Key Responsibilities ...

  • Administrative Assistant/Bookkeeper

    2 weeks ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job OverviewThe Prevention Council of Erie County seeks a highly skilled and detail-oriented Administrative Assistant/Bookkeeper to join our team. This role is responsible for providing exceptional administrative and financial support to our organization.Key ResponsibilitiesManage accounts payable and accounts receivable, ensuring timely and accurate...

  • Administrative Coordinator

    2 months ago

    Buffalo, New York, United States Roswell Park Comprehensive Cancer Center Full time

    Job Summary:Roswell Park Comprehensive Cancer Center seeks a highly skilled Administrative Assistant I to support the administrative departments. As a para-professional, you will perform duties in support of professional staff related to the function of their assigned department.Key Responsibilities:Provide administrative support to assigned departments,...

  • Case Manager/ Administrative Assistant

    2 weeks ago

    Buffalo, New York, United States The Salvation Army Eastern Territory Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Case Manager/Administrative Assistant to join our Buffalo Area Services Team. This is a part-time opportunity that offers a competitive benefits package and a chance to make a meaningful impact in our community.Key ResponsibilitiesThe successful candidate will provide secretarial and...

  • Administrative Coordinator

    4 weeks ago

    Buffalo, New York, United States LGI SERVICES LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LGI SERVICES LLC. The successful candidate will provide administrative support to our medical office, ensuring the smooth operation of our daily activities.ResponsibilitiesProvide administrative support to our medical team, including scheduling...

  • Administrative Coordinator

    3 weeks ago

    Buffalo, New York, United States Empire State Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Erie Canal Harbor Development Corporation, a subsidiary of New York State's Empire State Development. The successful candidate will provide administrative support to the President and professional staff, ensuring the smooth operation of the...

  • Administrative Coordinator

    2 weeks ago

    Buffalo, New York, United States CCSI Full time

    Administrative SpecialistWe are seeking a highly skilled and motivated Administrative Specialist to join our team at Coordinated Care Services Inc (CCSI). As an Administrative Specialist, you will play a critical role in overseeing administrative office management and logistics, reporting, and data preparation.Key Responsibilities:Manage site work and...

  • Case Manager/Administrative Assistant

    2 weeks ago

    Buffalo, New York, United States The Salvation Army Full time

    Job SummaryThe Salvation Army is seeking a highly organized and detail-oriented Case Manager/Administrative Assistant to join our Buffalo Area Services Team. This part-time opportunity offers a competitive hourly rate and a range of benefits, including a generous time off package, employer-funded pension plan, and tax-deferred annuity.Key...

  • Administrative Coordinator

    3 days ago

    Buffalo, New York, United States People Inc Full time

    Job Summary:As an Administrative Specialist at People Inc., you will provide administrative support to the Residential Directors and office support to the Senior Residential Supervisors. This role involves executing administrative details, scheduling meetings, and providing assistance with food/meeting minutes for all assigned meetings.Key...

  • Administrative Coordinator

    1 week ago

    Buffalo, New York, United States Coordinated Care Services, Inc. (CCSI) Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at Coordinated Care Services, Inc. (CCSI). The successful candidate will be responsible for providing administrative support to our staff, managing office operations, and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative...

Registrar & Upper School Administrative Assistant

2 months ago

Buffalo, New York, United States Nichols School Full time

REGISTRAR

Oversee the maintenance of student records, including legal, discipline, and academic
records. Archive or dispose of the appropriate student records after graduation or
withdrawal.
* Maintain files for current students.
* Maintain files and accurate lists for graduated and withdrawn students.
* Send transcripts, when requested, to other schools and institutions of higher education
(for current and former students).
* Send student, family, and outside organization student GPA, when requested.
* Ensure the accuracy of transcripts and update as needed (including the accuracy of
honors designation and grades & credits for every class).
* Respond to employment verification requests.
* Record updates through the Student Withdrawal Group of student and family information
in the database and notify appropriate people as needed.
* Coordinate Senior students' participation in the annual Erie & Niagara County Scholastic
Achievement Recognition Dinner.
* Work with the Admissions Office to acquire all required report cards or transcripts for
students new to Nichols.
* Promptly troubleshoot and resolve any My School App-related issues.
* Schedule quarterly ARC meetings and take meeting minutes. Promptly draft and mail
ARC letters, provide copies to Advisors and Deans, and file.
* Provide support to the appeal for five or more AP courses process.
* Confirm special schedules, review for accuracy and input into MSA.
* Work with the Dean of College Counseling and Academic Affairs and the Marketing
team to manage annual Curriculum Guide edits and updates.
* Interact with students, faculty, and parents to answer questions and address concerns
related to transcripts, grades, and other academic records.
* Support Parent/Teacher conferences.
* Collaborate with the College Office on transcripts for the college process.
* Provide needed support for PSAT and AP exams administration.
Grade Management
* Grade reporting: Oversee the entry of student grades into MSA for each interim and final
marking period for both Middle School and Upper School.
* Coordinate interim and final marking period due dates with Division Heads.
* At the end of each marking period, communicate to faculty/advisors the due dates for
grades and comments and provide best practices on how to enter grades and comments.
* Assure all grades and comments are entered properly and with accuracy, routinely check
the status of grades/comments and notify faculty/advisor of any issues.
* Coordinate with Class Deans and Advisors regarding grade review.
* Accurately calculate honors designation and add to report cards.
* Prepare mid-mark and quarterly report cards and coordinate with Division Heads and the
Marketing Team regarding the release of grades to families.
* Prepare report cards for external scholarship organizations and send them each marking
period.
* Enter or change grades/comments as needed.
* Execute end-of-academic-year tasks such as reviewing transcripts for accuracy, entering
student awards, calculating and entering year-end honors designation, and managing
year-end comments from Advisors.

ADMINISTRATIVE SUPPORT:

Associate Head of School/Head of Upper School
* Respond promptly to meeting requests with the Associate Head of School/Head of the
Upper School's availability and add holds to the calendar.
* Coordinate on-campus faculty interviews and coordinate travel when needed.
* Attend calendar meetings, add Upper School related events, and coordinate work orders
if needed.
* Support faculty teaching observation and reappointment letter sign-ups
* Provide support to year-end events (Verdian Day, Senior/Faculty luncheon, and
Commencement)

Dean of College Counseling & Academic Affairs and Grade-Level Deans
* Work with the Dean of College Counseling and Academic Affairs on Work of Life
application submissions. Compile applications and group them appropriately for the Dean
of College Counseling and Academic Affairs to review.
* Work with the Dean of College Counseling and Academic Affairs and faculty members
on Research Scholar Program application submissions. Compile, read, and redact
applications. Pull transcripts to add to applications and provide them to the committee for
review.

General
* Work with the Human Resources Generalist to enter Upper School faculty absences in the
absence chart.
* Coordinate temporary room relocations and communicate with faculty and students.
* Attend Department Chair, Operations Team, and ARC meetings to take meeting minutes.
Scheduling
* Support Dean of College Counseling and Academic Affairs with scheduling related tasks:
* Input all course information, lunch blocks, teaching assignments, and room
assignments.
* Input rosters and course information for class rotations (Freshman Arts, Wellness,
Community and Self)
* Coordinate data entry and proof schedules in automated scheduling systems.
* Input course request changes and schedule changes as requested by Deans.

SKILLS AND QUALIFICATIONS:
* Organization rules, statistical processes, and procedures specific to the scheduling
process
* 5+ Years Experience
* Knowledge of scheduling systems
* Experience with data processing
* Must be able to manipulate data electronically
* Ability to communicate technical/complex information both verbally and in writing
* Perform multiple tasks concurrently
* Strong communication skills