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Project Manager Assistant

2 months ago

Huntsville, Alabama, United States Applied Research Associates (ARA) Full time
The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc. has an exciting opportunity for a full-time Project Manager Assistant on-site in Huntsville, AL.

The Project Manager Assistant will provide project management support and coordination to complex contract(s), project task(s) or a business unit.

Responsible for supporting DoD projects and assisting our RPG associated project managers with managing scope, budget, schedule, and deliverables of dynamic R&D projects.

Must possess the ability to perform detail-oriented work, be a well-organized and dedicated individual to coordinate and execute program tasks within cross-functional team(s) and complete all activities within required deadlines.

Project Manager Assistant will assist in multiple competing priorities, are a proactive problem solver, critical thinker, effective communicator and can work both independently and also as a team player.


What you'll do as a Project Manager Assistant:

Administrative support:
prepare/schedule meetings, presentations, logistics, annotate meeting minutes, record action items, and occasionally present information to client during regular reporting meetings Purchasing support with micro-purchase orders (MPO) and purchase orders (PO)

Input MPO's and PO's into databases Assist in project scheduling Update reports/financials of internal process reviews (IPR), government reports, fully burdened labor report and any other reports as needed Tracking annual fiscal plans and monthly updates, maintenance, and reporting Contract administration and maintains contract budgets Assist PMs with bill of materials (BOM) Assists and prepares technical proposals, contract billing, estimates materials, equipment, production costs and delivery schedules Assist functional supervisors in tracking material orders by communicating with project managers, procurement, and vendors Serves as delegate to Project Manager as needed Must Haves as a Project Manager Assistant:
Bachelor's Degree AND 0-2 years relevant work experience; OR a H.S.

diploma (or equivalent) and 6-8 years' relevant experience Must be a US Citizen Obtain and maintain a minimum of a SECRET clearance from the US Department of Defense Technical understanding of prototyping and manufacturing processes/ scheduling and planning / ability to evaluate and implement process improvement Experience in writing technical processes, procedures, documentation templates/forms Proficient skills with Microsoft Outlook, Excel, Word, and PowerPoint Hands on project management in manufacturing/industrial setting requires working knowledge of mechanical systems and tools Effectively communicate; verbal and written Must be proficient with Microsoft Word, Excel, and Project Highly organized Excellent time management skills Excellent verbal and written communication Interpersonal skills Job requires occasional pushing, pulling, standing, reaching, grasping, bending, and stooping and candidate must be able to lift to 50lbs individually Be physically capable of wearing all required personal protective equipment to include, but not limited to safety glasses, respirator, safety shoes, hearing protection and hand protection as required Project Manager Assistant Wish List/Preferred: Active / current SECRET Clearance from the US Department of Defense Project Management Professional certification or equivalent Experience with organizing processes using software and tools ARA Company Information Applied Research Associates, Inc.

is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences.

The company, founded in Albuquerque, NM, in 1979, currently employs over 2200 professionals.

ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement.

The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics. At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns' greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm.

Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP).

The motto, "Engineering and Science for Fun and Profit" sums up the ARA experience.

For additional information and an opportunity to join this unique workplace, please visit our website at Please apply at for the Project Manager Assistant position.

Licenses & Certifications

PreferredProject ManagementDAWI ActComp TIA Project+

Behaviors

RequiredTeam Player:
Works well as a member of a group

Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done wellPreferred

Functional Expert:
Considered a thought leader on a subjectLeader: Inspires teammates to follow them

Motivations

RequiredGoal Completion:

Inspired to perform well by the completion of tasksSelf-Starter: Inspired to perform without outside helpPreferredFlexibility: Inspired to perform well when granted the ability to set your own schedule and goalsAbility to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c) See job description