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Corporate Administrative Assistant

4 months ago

Pasadena, California, United States Aston Carter Full time

Under limited supervision, serves as the program liaison by providing support duties to include the implementation, delivery and monitoring of a program. Activities require judgment and initiative to determine proper approach or action to take in non-routine situations and extensive knowledge of the organizational unit to include operating policies, procedures, and protocols, and administrative concepts, principles and accepted practices in the occupation. Essential Responsibilities: Ensures smooth functioning of program in accordance with policies and procedures, regulations and other compliance requirements. Coordinates activities within and external to the department by answering questions about program operations, policies and procedures. Tracks milestones in project plans and contacts team members to ensure timely follow through and completion of assignments. Schedules conference rooms, caterers, audiovisual equipment and various support requirements for project teams. Coordinates administrative workflow of the department, and recommends new processes as needed. Participates in various committee meetings related to the ongoing development and modification of the program. Prepares various communication materials utilizing Word, PowerPoint, Excel, pivot tables, Visio and other similar software for a variety of management information reports. Screens phone and email inquiries; assesses problems or questions to determine appropriate response general policies and procedures. Performs assignments that require researching and collecting information, verifying validity of data and analyzing information. Prepares narrative, graphic and other presentation that summarizes findings and variances. Provide recommendations based on data analyses to include procedural and policy changes. Uses a variety of software and databases to retrieve required information and to prepare communications, letters, reports, confidential documents, etc. Utilizes databases to include data entry, extract data, identifying and correcting data, and running reports for management information, budget analysis, performance metrics and other required data. May oversee portion of a department budget and make budget recommendations as required. Independently tracks and compiles reports with actual to budget variances and trend analysis as required. Performs other related duties as required.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.