Legal/OEC Executive Assistant

4 weeks ago

Abbott Park, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
  • An excellent retirement savings plan with high employer contribution.
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works onsite out of our headquarters at Abbott Park, Illinois in the Legal Division.

As an Executive Assistant, you will have an opportunity to provide general administrative support to the Legal/OEC team, including a Corporate Officer and DVPs, attorneys, paralegals as assigned.


What You'll Work On

  • Qualified candidates will have excellent communication skills and judgment and be able to build relationships and network with other peers to drive efficiency into the organizations they support
  • Applicants will build/maintain processes to manage the work of their organizations by using technology (such as SharePoint, Microsoft teams), to organize and collaborate
  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues
  • Manages calendars, including proactively identifying and resolving schedule conflicts
  • Assists department with projects, including basic project management, basic research, and drafting communications
  • Utilizes advanced software skills including Microsoft Office Suite and other business-specific software such as Corporate Travel, Procurement, document management, and matter management systems
  • Maintains confidentiality in handling sensitive business information
  • Coordinates domestic and international travel arrangements, including visas, passports, and inoculations
  • Conducts onboarding activities, including workspace set-ups for new employees
  • Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
  • Point of contact for team whereabouts and knowledge of general availability
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Prioritizes workload to ensure departmental support needs are fulfilled
  • May train new administrative assistants
  • Intermediate knowledge and understanding of business processes and requirements
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures

Required Qualifications

  • High School diploma or equivalent, some college preferred

Preferred Qualifications

  • 5+ years previous admin experience or equivalent
  • Operates with general instruction and some supervision
  • Advanced knowledge of Microsoft Office Suite, including PowerPoint, Outlook, Excel, and Word

Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security

to help you and your family live full lives:

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $24.75 – $49.55 per hour. In specific locations, the pay range may vary from the range posted.

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