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Property Administrator – Accounts Payable Emphasis
3 months ago
Job Title
Property Administrator qAccounts Payable EmphasisJob Description Summary
Reporting to the Account Director/Property Manager, this position will follow CW & CIG specific operating procedures to ensure all payables are processed in a timely fashion with the highest level of accuracy and attention to detail. This role will process tasks outlined below for eleven (11) commercial properties in multiple markets. Position will be based in St. Louis, MO.Job Description
ESSENTIAL FUNTIONS AND RESPONSIBILITIES:
- Receive invoices via mail and/or email and organize for entry into Nexus.
- Match all service invoices with contracts or purchase orders.
- Verifies invoice amounts against budget, contracts and/or purchase orders to ensure accuracy.
- Communicate with the PM teams in other markets to resolve invoice questions/issues.
- Review vendor remittance information on each invoice to ensure accuracy.
- Submit new or updated vendor information to ServiceEdge and see setup through to completion.
- Track all utility invoices to ensure invoices are received on schedule and are entered timely to avoid late fees.
- Track all utility information in Energy Star.
- Utilize experience and creativity to tailor processes and procedures, as needed.
- Respond to vendor inquires regarding payment status.
- Enter invoice data into processing system (Nexus) and assign GL coding.
- Assist PM team with creation of contracts and POs, as needed.
- Provide backup to PM team (ie: answering phones, providing office coverage, etc.)
- May prepare various spreadsheets, reports and data lists, as assigned.
- Perform other clerical and administrative tasks which may include word processing, emails, answering phones, handling the mail, etc.
- A high school diploma or GED. College or university credits or degree in applicable discipline preferred.
- Understanding of general accounting and financial principles. Working knowledge of accounts payables, receivables, budgets and expenditure control is desired. Experience with Yardi and Nexus or similar accounting system is a plus, but not required.
- Team player and strong aptitude for effective cross-functional collaboration.
- Candidate must be computer literate including word processing, scheduling, spreadsheets and other data base applications.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at or email. Please refer to the job title and job location when you contact us.
