Accounts Payable Coordinator

6 days ago


St Louis, Missouri, United States People's Family of Corporations Full time
Job Summary

We are seeking a detail-focused individual to assist the Accounting Manager in coordinating daily departmental operations and financial analysis for the organization. The ideal candidate will have a strong analytical mindset and excellent communication skills.

Key Responsibilities
  • Manage accounts payable using accounting software and other programs, analyzing and reviewing workflow processes.
  • Coding of invoices and responding to external vendors and internal managers regarding accounts payable processes.
  • Implementing tactical processes, enforcing policies, and monitoring internal controls.
  • Reviewing purchase orders, invoice totals, terms of payment, and other charges to ensure accurate financial records.
  • Reconciling vendor statements and researching information to provide accurate and timely solutions to internal clients and vendors.
  • Verifying the accuracy of vendor invoices and confirming correct general ledger account codes.
  • Generating payments to vendors on a routine schedule and maintaining accurate files and records.
  • Developing and maintaining a filing system for financial information, records, and documents.
  • Maintaining historical records and continuing to improve the accounts payable process.
  • Producing month-end and year-end reports and assisting supervisors and managers with problems regarding accruals, invoices, and expense periods.
  • Collecting W9 information and maintaining AP tax information to meet IRS regulations.
  • Assisting in year-end 1099 processing and preparation by verifying all data paid in the applicable year.
  • Maintaining the integrity of the vendor master file to ensure payments are aged properly.
  • Assisting in the preparation of the annual year-end audit and complying with GAAP.
Requirements
  • High School Diploma and one to three years of accounting experience, with two years of computer operations experience in a mainframe environment.
  • Proficient use of spreadsheets and working knowledge of accounting software, IBM A/S 400, Microsoft Access, Excel, and Word applications.
  • Strong problem-solving skills, attention to detail, and excellent verbal, written, and interpersonal communication skills.
  • Ability to work independently and contribute to a team environment, prioritize tasks, and meet tight deadlines.


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