Sr. Accounting Assistant

4 weeks ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Sr. Accounting Assistant will provide assistance to the Office Manager with fiscal duties, including budget preparation, account forecasting and financial analysis. This position will also be responsible for the management and oversight of all grant administration within the department. This will include reviewing grant proposals, managing budgets and preparing financial reports prior to submission.

  • Monitor and clear open POs monthly
  • Submit change orders when needed to facilitate timely payment by accounts payable
  • Process invoices via accounts payable
  • Assist with account reconciliations monthly and at fiscal year-end
  • Aid Office Manager with quarterly variance reports per account ledger
  • Process journal entries for interdepartmental fund transfers
  • Oversee see telecom inventory and copy center monthly expenses
  • Assist faculty, staff and students with travel reimbursements
  • Train faculty and incoming staff on travel reimbursement policies and procedures, as well as, corporate card guidelines for reconciliations
  • Process all check requisitions, deposits, purchase orders and any other payment request from faculty, staff, or students.
  • Assist in the annual equipment certification process (sponsored/non-sponsored)
  • Lead contact on grant administration within the department
  • Develop budgets for grant proposals with principal investigators
  • Process no cost extensions (NCE) on expiring grants at the direction of principal investigators
  • Assist PI with advance account creation for proposed grant funding
  • Submit grant payroll allocations (summer pay and academic year effort) via workday for faculty/staff
  • Serve as liaison with Sponsored Programs
  • Supervise/hire office student assistants
  • Provides back up support for receptionist, including, deliveries/pickup
  • Performs other duties as assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

Education:

High School diploma or equivalent

Experience:

Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Attitudes:

  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.
  • Ability to manage a budget and work within the constraints of that budget.



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A4

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