Office Manager

Found in: beBee jobs US - 2 weeks ago

San Francisco, California, United States Mochi Health Full time

The Role:

As Office Manager, you will be responsible for fostering, and creating an engaging, and efficient office environment ensuring happiness and productivity.. Our ideal candidate will have the desire to constantly learn new things, always be willing to help, possess a positive & collaborative spirit, and can thrive with little supervision.

Responsibilities:

Oversee and manage daily office operations to ensure efficiency, happiness, and productivity.
Acting as the face of the office and the point of contact with building management, internal employees & cross-functional partners
Coordinate administrative activities, including managing vendor schedules, company meetings, onsite offsites, greeting and touring visitors/candidates, etc.
Exhibit supreme attention to detail to provide a sparkling workspace that's inviting and clean as a whistle 24/7.
Coordinate and execute engaging events like company milestones, weekly brunches, holiday parties, and surprise & delight moments.
Maintain office supplies inventory and ensure proper stocking levels.
Handle incoming and outgoing correspondence, including emails, Slacks, tickets, and occasional phone calls.
Sorting, routing mail to the proper department; sometimes scanning important claims or financial related materials.
Manage office budgets and expenses.
Assist in People-related tasks such as tours, hosting visitors/candidates, and setting the tone to provide an uplifting office experience.
Implement and maintain office policies and procedures to uphold organizational standards.
Coordinate office maintenance and repairs, liaising with vendors and service providers.
Assist in special projects as needed.
Overseeing office moves, reshuffles, furniture placement, and upgrades to the built environment.
Prep space as needed for specific meeting types (e.g. onsites, trainings, all-hands, partner meetings, events, etc.).

Requirements:

Proven experience as an office admin and/or manager or similar administrative role.
Excellent organizational and multitasking skills with strong attention to detail.
Proficiency in Google Suite, Slack, and ticketing systems.
Strong communication and interpersonal abilities.
Ability to work independently and collaboratively in a fast-paced environment.
Problem-solving skills with a proactive and resourceful approach.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to adapt to changing priorities and deadlines.
Motivated with a passion for organization and administration
Able to be onsite 5 days a week during core business hours.

Benefits:

Medical/Dental/Vision Insurance
Company Paid Life Insurance
401k with Company matching
Competitive PTO and Company Holidays
Team lunches to facilitate bonding and connection
Emphasis on Wellness: Group activities, mindfulness exercises, physical exercise
Frequent office hangouts and meetups outside of work

Mochi offers a competitive salary, full benefits package, regular work socials and team bonding opportunities.
Mochi Health focuses on Healthcare, Health and Wellness, and Mobile Health. Their company has offices in San Francisco. They have a large team that's between employees.
You can view their website at or find them on LinkedIn.

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