Office Coordinator

Found in: beBee jobs US - 1 week ago

San Jose, California, United States AppZen Full time

AppZen is the leader in autonomous spend-to-pay software. Its patented artificial intelligence accurately and efficiently processes information from thousands of data sources so that organizations can better understand enterprise spend at scale to make smarter business decisions. It seamlessly integrates with existing accounts payable, expense, and card workflows to read, understand, and make real-time decisions based on your unique spend profile, leading to faster processing times and fewer instances of fraud or wasteful spend. Global enterprises, including one-third of the Fortune 500, use AppZen's invoice, expense, and card transaction solutions to replace manual finance processes and accelerate the speed and agility of their businesses. To learn more, visit us at

We are seeking a highly organized and motivated Office Coordinator to join our team. This position offers an exciting opportunity for a recent college graduate who has experience in administration, operations, events or hospitality roles and who is eager to apply their skills in an office environment. The Office Coordinator will be responsible for managing various administrative tasks, ensuring smooth office operations, welcoming guests, coordinating events, and maintaining a well-organized workspace. This role requires strong problem-solving abilities and the ability to work independently with a high level of autonomy. No prior work experience is necessary, but a strong work ethic and exceptional organizational skills are essential.

Responsibilities:

  • Manage and maintain office operations, ensuring a clean, organized, and productive workspace
  • Greet and welcome guests, clients, and employees, providing a friendly and professional atmosphere
  • Collaborate with team members to plan, organize, and execute office events (both on and offsite), including logistics, catering, and decorations
  • Order and manage office supplies, snacks, and beverages, ensuring an adequate inventory at all times
  • Liaising with the building management and other vendors as needed for facility related issues
  • Assist Executives with expense reports
  • Take ownership of resolving minor technical issues, liaising with the onsite IT Admin as needed
  • Monitor and maintain office equipment, coordinating repairs and maintenance when required (Printer, Water machine, Refrigerator)
  • Support the administrative needs of various departments, including scheduling meetings, preparing documents, organizing team activities
  • Identify and implement process improvements to enhance office efficiency and productivity
  • Uphold a high level of confidentiality and professionalism in handling sensitive information
  • Maintain a positive and professional demeanor, fostering a welcoming and inclusive office culture
  • Opportunity to assist with other projects and tasks as needed throughout the business

Qualifications:

  • A bachelor's degree from an accredited university, preferably in a relevant field
  • Background in being accountable for individual work on a larger team or group
  • Exceptional organizational skills with strong attention to detail
  • Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision
  • Excellent problem-solving abilities and the capacity to make sound decisions
  • Strong verbal and written communication skills
  • Proficiency in using standard office software and equipment. (Google Suite, Printers, HDMI cable connections)
  • A positive attitude, flexibility, and adaptability in a fast-paced, ever changing environment
  • High level of professionalism and the ability to handle confidential information with discretion
  • Demonstrated ability to work effectively in a team environment and collaborate with colleagues

AppZen is committed to fair and equitable compensation practices.

The base pay range for this role is listed above. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans.

We are equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

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