Office Operations Management

4 weeks ago

San Francisco, California, United States Hivemapper Full time

Hivemapper is a decentralized map built by people using their dashcam and smartphone. It represents a fundamental shift in how maps are built. Forward-looking businesses rely on the Hivemapper network for fresh, high-quality map data to power their services and experiences. Our customer base spans enterprise tech, mapping and navigation, transportation and logistics, insurance, and real estate.

The work at Hivemapper is fast-paced, collaborative, and cross-disciplinary. We focus on solving hard problems, and we invest in our rapidly growing team and tech to do so.

About the Job

The Hivemapper Team is looking for a detail-oriented, and highly organized individual to join as an Office Manager and Executive Assistant. This position will report to the Head of Finance and Administration. If you are looking for a role that gives you wide visibility into the undertakings of a corporate office - this is it

Responsibilities

  • Ensure smooth day-to-day operations of the office.
  • Manage and coordinate calendars for executives, office activities, and events, including meetings, conferences, and team-building activities.
  • Handle basic office duties, such as greeting visitors, managing office supply inventory, and placing orders as needed.
  • Handle incoming and outgoing correspondence mail, email, and packages.
  • Maintain office equipment and troubleshoot any issues.
  • Coordinate in-office lunches (lunch provided to employees M, T, Th, F).
  • Maintain the kitchen fully stocked with snacks and drinks.
  • Manage expenses/budget for all related office purchases, events, travel, etc.

Administrative Support

  • Schedule appointments, meetings, and travel arrangements. Manage calendars and coordinate logistics for internal and external events.
  • Provide administrative support to various departments as needed.
  • Handle sensitive information with confidentiality and discretion.

Facilities Management

  • Oversee the maintenance of the office space, including cleanliness and organization.
  • Liaise with building management and external vendors for facility-related issues.
  • Ensure compliance with health and safety regulations.

Company Culture

  • Act as a cultural ambassador, fostering a positive and inclusive work environment.
  • Organize and coordinate employee engagement initiatives, such as team-building activities, celebrations, and recognition programs.
  • Collaborate with HR to implement policies and practices that align with our company values.

Qualifications

  • Proven experience as an office manager or executive assistant.
  • Diligent, strong attention to detail, and commitment to accuracy.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Ability to prioritize tasks and work independently.
  • Demonstrated commitment to promoting a positive company culture.

What we offer

  • Medical, dental, and vision benefits including FSA
  • Family leave
  • 401(k) program
  • Unlimited Flex PTO
  • Paid lunch
  • Commuter benefits

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Note to Recruitment Agencies: Hivemapper does not accept unsolicited agency resumes. Furthermore, Hivemapper does not pay placement fees for candidates submitted by any agency other than its approved partners.

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