Financial Associate I

1 month ago

Boston, Massachusetts, United States Harvard University Full time
Harvard University

Position Title: Financial Associate I (Financial Associate)

Req ID: 66495BR

School or Unit: Harvard T.H. Chan School of Public Health

Description: Job Summary

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Sponsored Programs Administration (SPA) supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. SPA is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Financial Associate will support innovative research in the Department of Immunology and Infectious Diseases (IID) at the world's leading public health research institution. IID focuses on the biological, immunological, epidemiological and ecological aspects of viral, bacterial and protozoan diseases of animals and humans, including the vectors that transmit infectious agents. Research in the department's 14 laboratories is primarily focused on diseases of developing countries.

Position Description

Duties and responsibilities include, but are not limited to, the following:
  • Support department's pre-award activities by independently preparing financial and administrative application materials for basic research grant proposals and progress reports, as well as assisting with some complex varieties.
  • Support department finance activities including processing accounts receivable and payable transactions, PCard/Corporate Card reconciling, credit memos
  • Coordinate with Harvard Accounts Payable central office, external vendors, and research lab members to resolve basic financial and invoicing issues. Escalate and assist with more complex issues
  • Prepare monthly journal entries for assigned accounts
  • Review corporate card payments and employee reimbursements with an emphasis on supporting documentation and travel compliance
  • Work with the Financial Analyst to oversee the financial activity of the Biological Safety Lab service center including billing and receivables management for internal and external customers
Perform other duties as assigned.

Basic Qualifications
  • 4+ years of related experience required; a combination of education and experience may be considered


Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:
  • Bachelor's Degree in related field a plus
  • Experience with Excel, and working with word processing, spreadsheets, and databases
  • High level of initiative and motivation
  • Proactive, friendly, and confident in dealing with faculty and staff
  • Strong communication skills
  • Experience working well independently, with minimal supervision, and using judgement regarding confidential or sensitive information
  • Personal interest in supporting the high level intellectual work of academic professionals, and appreciation of the importance of the role of basic science in improving the lives of individuals and populations
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity


Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.


The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website ) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.


LinkedIn Recruiter Tag (for internal use only)

#LI-SL1

Department Office Location: USA - MA - Boston

Job Code: 400110 Financial Associate I

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit:

Salary Grade: 054

Department: Immunology and Infectious Diseases

Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Commitment to Equity Diversity Inclusion and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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