Executive Assistant
Found in: beBee jobs US - 2 weeks ago
Position: Executive Assistant
Reports to: Vice President of Operations
Responsibilities:
~ Manage administrative tasks for Leadership team.
~ Coordinate the daily affairs for the Leadership team to meet the diverse requirements of the division and company.
~ Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks.
~ Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
~ Maintain a positive attitude with all interactions.
~ Provide administrative support and front-line customer service to assist in administering specific programs, following up as needed, and coordinating with members of the HR team for divisional tasks/projects.
~ Manage the HR Directory and team calendar.
~ Review files/materials for accuracy and consistency.
~ Prepare and/or assist in preparation of weekly executive summary reports and presentations as required by management.
~ Manage internal/external accounting correspondence, maintaining confidentiality of sensitive information.
~ Any other daily office tasks and responsibilities, not limited to the above, as assigned by the division head.
Education~ Bachelor's degree preferredExperience / Skills
~ Two to four years of experience, preferably one plus years working with higher management level.
~ A professional and positive approach to work.
~ Strong verbal and written communication skills.
~ Exceptional organizational and problem-solving skills.
~ Able to learn and retain new concepts and technology quickly.
~ Skilled at working independently and efficiently, following through on all assignments and meeting deadlines with minimal supervision.
~ Able to multi-task, be proactive, and have great attention to detail.
~ Adaptable and adept at working in a fast-paced team environment with all levels of staff and management.
~ Strong judgment and discretion to work with extremely confidential information.
~ Proficiency in Microsoft Word, Excel, and PowerPoint.
Source: Hospitality Online
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