Current jobs related to Accounting Administrator - Chicago, Illinois - WALTON ENTERPRISES & WALTON FAMILY FOUNDATION
-
Accounting Administrator
5 days ago
Chicago, Illinois, United States WALTON ENTERPRISES & WALTON FAMILY FOUNDATION Full timeAccounting Administrator Job DescriptionBuilders Vision is seeking a highly motivated and detail-oriented Accounts Administrator to play a role in implementing best-in-class operating procedures, optimizing our accounting system, and supporting the finance and accounting function of a growing organization.The ideal candidate will be a discreet,...
-
Accounting Administrator
5 days ago
Chicago, Illinois, United States Walton Enterprises Full timeAbout the RoleWe are seeking a highly motivated and detail-oriented Accounts Administrator to join our team at Walton Enterprises. This role will play a key part in implementing best-in-class operating procedures, optimizing our accounting system, and supporting the finance and accounting function of our growing organization.Key ResponsibilitiesManage...
-
Accounting Administrator
2 weeks ago
Chicago, Illinois, United States Walton Enterprises Full timeAbout the RoleBuilders Vision is seeking a highly motivated and detail-oriented Accounts Administrator to play a key role in implementing best-in-class operating procedures, optimizing our accounting system, and supporting the finance and accounting function of a growing organization.ResponsibilitiesManage multiple invoice and investment notice mailboxes,...
-
Accounting Administrative Assistant
4 weeks ago
Chicago, Illinois, United States Advanced Resources Full timeJob Title: Accounting Administrative AssistantAdvanced Resources is seeking an experienced Accounting Administrative Assistant to join our team in downtown Chicago. As an Accounting Administrative Assistant, you will provide administrative support to our accounting and finance teams, ensuring the smooth operation of our financial...
-
Accounting Administrative Assistant
1 month ago
Chicago, Illinois, United States Advanced Resources Full timeAccounting Administrative AssistantAdvanced Resources is seeking a highly skilled Accounting Administrative Assistant to join our team in downtown Chicago. As a key member of our team, you will provide administrative support to two different teams that offer accounting, tax, financial management, legal, and transactional support...
-
Accounting Administrative Assistant
3 weeks ago
Chicago, Illinois, United States Advanced Resources Full timeAccounting Administrative AssistantAdvanced Resources is seeking an experienced Accounting Administrative Assistant to join our team in downtown Chicago. As a key member of our accounting team, you will provide administrative support to two different teams, ensuring the smooth operation of our accounting, tax, and financial management services.Key...
-
Senior Account Administrator
2 weeks ago
Chicago, Illinois, United States BMO Financial Group Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Account Administrator to join our team at BMO Financial Group. As a key member of our team, you will be responsible for providing exceptional client service and support to our Trust and Estate clients.Key ResponsibilitiesProvide high-quality sales and service to Trust and Estate clients to...
-
Administrative Support V Accountant
6 days ago
Chicago, Illinois, United States Cook County Clerk's Office Full timeJob SummaryAn Administrative Support V (Accountant) is responsible for processing tax redemption information and records, including annual, scavenger, and forfeiture tax sales. This role requires proficiency with Accounting Software, Microsoft Office, Excel, Access, and Outlook. The successful candidate will assist customers in redeeming their tax sales,...
-
Chicago, Illinois, United States Northern Trust Full timeAbout Northern Trust:Northern Trust is a leading global financial institution with a rich history dating back to 1889. As a Fortune 500 company, we provide innovative financial services and guidance to the world's most successful individuals, families, and institutions.We are committed to delivering exceptional service, expertise, and integrity in all our...
-
Chicago, Illinois, United States SS&C Full timeSS&C is a global leader in investment and financial services and software for the financial services and healthcare industries. As a Senior Associate, Fund Administration Analyst/Accounts Payable, you will be part of a team that manages and accounts for investments using SS&C's products and services. Our company is headquartered in Windsor, Connecticut, and...
-
Chicago, Illinois, United States All Chicago Full timeAll Chicago is a leading non-profit organization dedicated to eradicating homelessness in Chicago. We are seeking an experienced Accounting Coordinator to join our Finance and Administrative team.The Accounting Coordinator will play a crucial role in receiving, reviewing, and revising subrecipient reimbursement requests for assigned programs. Additionally,...
-
Grant Administrator
1 week ago
Chicago, Illinois, United States Loyola University Full timeJob SummaryThe Grant Administrator will provide central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.This role will assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and...
-
Trust Administrator
2 weeks ago
Chicago, Illinois, United States Old National Bank Full timeTrust OfficerOld National Bank is seeking a Trust Officer to represent the company in contacts with clients, attorneys, beneficiaries, and other related parties. The successful candidate will administer assigned personal accounts, study and analyze trust instruments, determine and adhere to the responsibilities, duties, and terms of the governing trust...
-
Administrative Bookkeeper
5 days ago
Chicago, Illinois, United States Peak Properties Full timeJob DescriptionPeak Properties is seeking a highly skilled Administrative Bookkeeper to support the Chief Administrative Officer (CAO) in managing essential financial and administrative functions. This role requires strong attention to detail, proficiency in accounting software (such as QuickBooks), and the ability to adapt to changing priorities while...
-
Administrative Bookkeeper
1 week ago
Chicago, Illinois, United States Peak Properties Full timeJob DescriptionPeak Properties is seeking a highly skilled Administrative Bookkeeper to support the Chief Administrative Officer (CAO) in managing essential financial and administrative functions. This role is responsible for maintaining accurate financial records, administering corporate accounting processes, and assisting with corporate office...
-
Grant Administrator
2 weeks ago
Chicago, Illinois, United States Loyola University Full timeJob Summary We are seeking a highly skilled Grant Administrator to join our team at Loyola University Chicago. The successful candidate will provide critical support to principal investigators and departmental administrators in post-award financial administration, ensuring compliance with grant and contract policies and procedures. Key Responsibilities *...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Larko Group. As an Administrative Assistant, you will play a critical role in supporting our office operations and providing exceptional administrative support to our team.Key Responsibilities:Coordinate team organization...
-
Grant Administrator
4 weeks ago
Chicago, Illinois, United States Loyola University Of Chicago Full timeJob SummaryWe are seeking a highly skilled Grant Administrator to join our team at Loyola University Chicago. The successful candidate will provide post-award financial administrative support for sponsored projects, ensuring compliance with federal regulations and university policies.Key ResponsibilitiesProvide post-award financial administrative support for...
-
Administrative Coordinator
2 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative Assistant OpportunityWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at The Larko Group. As a key member of our staff, you will provide exceptional support to our team and clients, ensuring seamless day-to-day operations and administrative tasks.Key Responsibilities:Coordinate team organization and...
-
Research Administrator
4 weeks ago
Chicago, Illinois, United States Northwestern University Full timeJob Title: Research AdministratorWe are seeking a highly skilled Research Administrator to join our team at Northwestern University. As a key member of our research administration team, you will be responsible for providing administrative leadership and support to our research programs and mission.Key Responsibilities:Manage pre-award and post-award...
Accounting Administrator
3 months ago
Accounting Administrator
Job Locations
US-IL-Chicago
Requisition ID
# of Openings
1
Category (Portal Searching)
Accounting/Finance
Overview
About Builders Vision
Builders Vision is an impact platform dedicated to promoting a humane and healthy planet. Builders Vision includes a range of impact investing and philanthropic capabilities to support, seed, and scale sustainable agriculture, food systems, renewable energy, and ocean health. Today it encompasses a family foundation and impact investing team (Builders Initiative) and an asset management team (Builders Asset Management).
At Builders Vision, we are guided collectively by the belief that markets can and should benefit society and the environment and that the most successful businesses in the future will be those that are purpose driven.
Our vision is "a humane and healthy planet," which we relentlessly pursue and advance through our mission, "shifting markets and minds for good."
Diversity, equity, inclusion, and justice are at the core of our mission to shift markets and minds for good. We believe the change we want to see toward a humane and healthy planet starts with us. We understand that diversity, equity, inclusion, and justice are long-term commitments, and while we aspire to be a catalyst for change, our journey starts from within. We are committed to learning from others and doing the work to become a more diverse, equitable, inclusive, and just organization, and will seek to promote those same values in the world around us. We know that a diverse workforce allows everyone to see problems in more nuanced ways, creating the thought leadership needed to achieve the organization's mission. We actively seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are an equal opportunity employer, and we welcome people from all experiences, abilities, and perspectives to apply.
About the Position
Personal attributes that support your success
- You are helpful, a team player, and show respect while collaborating with others.
- You are results oriented and exercise sound judgment in your work.
- A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation.
- You are dedicated to achieving excellence and work with others to tackle the tasks at hand.
- A superior communicator who treats everyone with respect.
- Unquestionable ethics and personal integrity.
Builders Vision is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.
Responsibilities
Position Summary
Builders Vision is seeking a highly motivated and detail-oriented Accounts Administrator, reporting to the Assistant Controller, to play a role in implementing best-in-class operating procedures, optimizing our accounting system, and supporting the finance and accounting function of a growing organization. The ideal candidate will be a discreet, detail oriented and organized, and self-driven professional, and will be responsible for accounting and administrative support for the accounting team.
The Finance & Accounting function manages accounting and reporting, treasury, vendor maintenance, budgeting and cash forecasting, and capital allocation across all entities of our platform. The team currently consists of a Head of Finance & Accounting, Assistant Controller, Finance Operations Associate, Investment Accountant, and an Operations Accountant. This team works with individuals and teams across the company to support our mission.
Other Responsibilities
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the candidate in this position. Duties, responsibilities, and activities may evolve or change over time.
- Manages multiple invoice and investment notice mailboxes, including directing notices to the appropriate groups for actioning.
- Maintains vendors across all entities, including vendor set up, information verification, vendor updates, and supports year-end communications with vendors, including preparation and distribution of 1099s.
- Supports set up of new bank and investment accounts across all entities.
- Support accounts payable process, including invoice review, coding of entries in accounting system, and routing invoices to appropriate approvers.
- Prepares invoices and manages follow up with 3rd parties for accounts receivable.
- Assists with monthly and quarterly close process by extracting month end statements from various portals and communicating with various teams related to timely expense reporting
- Maintains organized records and work papers.
- Actively seek opportunities to provide structure and improve operations related to vendor and contract management.
- In addition to the above accounting responsibilities, this role will also assist the Head of Finance and Accounting and Assistant Controller with daily office operational tasks on a needed basis.
Qualifications
Qualifications required for your success
- Bachelor's degree in business administration, Accounting, or related field with minimum 1 year of relevant experience OR Bachelor's degree or equivalent with minimum 3 years of relevant experience.
- Proficient in Microsoft Office, with strong skills in Microsoft Excel.
- Experience with Google Workspaces, including group mailboxes and google drive preferred.
- Experience with Sage Intacct not required but preferred.
- Strong problem solving, critical thinking and analytical skills.
- Strong time and project management skills.
- Communicates effectively both verbally and written.
- Maintains a high level of professionalism, integrity, trust, and confidentiality.
- Stays organized and demonstrates the ability to handle multiple tasks and prioritize effectively.
- Comfortable with and navigates ambiguity well.
- Demonstrates strong attention to detail and proofreading abilities.
- Demonstrates ability to work independently and in a dynamic team environment.
- Demonstrates strong initiative and customer service orientation.
- Exhibits a can-do attitude with willingness to roll-up one's sleeves as needed.
