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Facilities Manager

3 months ago

Doral, Florida, United States Jones Lang LaSalle Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves –

The Facilities Manager is responsible for ensuring the smooth operation, safety, efficiency, forecasting capital and operational budgets, oversees capital projects of a company ́s building and grounds. This role requires a blend of technical knowledge, budgeting skills, and interpersonal abilities to oversee various tasks and manage a team. Spanish a plus.

Your day to day:

Client Relationships

· Proactively develop and manage client relationships, ensuring that expected service levels are achieved.

· Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.

· Deliver an exceptional quality of service to the client, as reflected by client feedback.

Service Delivery

· Manage sites within the portfolio and all services supplied to client in accordance with all agreed policies, procedures and within contract scope.

· Identify opportunities to implement improved operational efficiencies (process and cost) and make recommendations to the Senior Facilities Manager for consideration.

· Ensure compliance with all health and safety, environment and risk management policies and procedures that relate to the sites.

· Manage repairs and maintenance, minor works, other requests, work ticket tracking to completion.

· Support the Occupancy planning team to ensure moves, adds, and changes are completed as directed.

· Manage vendor training, performance and billing, ensuring services are delivered in accordance with the contract and to agreed standards/scope of work. Document and escalate instances of poor performance.

· Coordinate internally with other teams which may include IT, Global Security, Finance and capital projects.

· Support and manage small construction projects as directed by client and manager.

· Be the key point of contact between client and landlord.

· Act as the building's key point of contact for notifications, escalations, and emergencies.

· Available 24/7 for Emergency on site response.

Finance Management / Cost Control / Profitability

· Deliver management reports as requested.

· Achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities.

· Ensure that operational expenditure for the site is managed within agreed budgets and identify efficiencies where possible.

· Work with client and client's Finance team to manage the budgeting, accrual and forecasting processes for the site under your management.

· Prepare current financial year budget spend reports (actual vs. budget, variance etc.) as requested.

· Manage payments to vendors where applicable, using available systems, complying with all relevant policies and procedures.

· Help to develop and approve the annual capital plan for your sites, interfacing closely with the client representative.

· Ensure compliance within delegated financial and contractual authorities.

· Oversite and approval of OPEX purchase orders within the portfolio.

Leadership/Staff Management

· Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail-oriented team in the delivery of service excellence.

· Provide excellent on-boarding, training, and team building.

· Actively support an environment of teamwork, cooperation, performance excellence and personal success.

· Participate in the individual performance management program and personal development planning for members of the team.

· Share innovations and best practices with the account portfolio

· Act as an ambassador for JLL, adopting and maintaining the firm's core values of Teamwork, Ethics and Excellence.

Sound like you? To apply you need:

· Bachelor's degree or equivalent facilities or property management experience.

· 5+ years of facilities management or operations experience.

· Knowledge of building systems, HVAC, electrical, mechanical and services.

· Superior client relationship management skills.

· Strong leadership, supervisory and people management skills.

· Ability to plan and manage financials within budget and time constraints.

· Experience with managing multiple vendors and small capital projects.

· Computer proficiency with MS Office and Computerized Maintenance Management System (CMMS).

· Bilingual English/ Spanish

Location:

On-site –Doral, FL, Miami, FL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.


For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may

contact us at Accommodation Requests
. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.