Human Resource Representative

Job Posting Title:

Human Resource Representative

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

30

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: and

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at .

For more information about the College of Liberal Arts, please visit:

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

For more information on college staff professional development, please visit:

Purpose

Provide support for the College of Liberal Arts Human Resources team with emphasis in compliance and communication management to ensure the efficient operation of the COLA HR team. Additional materials will be requested from finalists.

* This is a 30 hour per week position and will have a blend of in-person work and remote work.

Responsibilities

• Compliance Management: Assist HR team with reporting and follow-up communications related to Form I-9s and work authorization, student employee eligibility, records management, employment end dates in Workday, and similar business needs related to compliance and oversight of college personnel. Serve as I-9 Partner for completion of Form I-9s for units with centralized HR support.
• Administrative Support: Manage the COLA HR team's centralized email by responding to emails in a timely manner, triaging and escalating issues as necessary. Work with COLA employees to address and resolve issues by providing direct assistance to them when able and working with senior members of the COLA HR team to resolve issues as they arise. Serve as primary point of contact for COLA HR and facilitate effective channels of communication with and among dean's office personnel and department HR contacts on behalf of COLA HR. Help the COLA HR team track work in progress, following up on action items as they arise, and help improve business processes and data collection, including developing tools to help COLA HR collect, communicate, and disseminate information, and overall improve the team's ability to better serve the College.
• Office Management and Scheduling: Greet visitors and receive calls, ensuring a welcoming and professional atmosphere for the office. Plan and schedule meetings and training sessions on behalf of COLA HR team. Manage supply levels and serve as point of contact for orders or deliveries; manage copier and equipment maintenance, taking equipment to be serviced as needed. Ensure office remains neat and orderly; help ensure a welcoming and professional atmosphere for our office. Submit ProCard receipts.
• Special Projects: Assist COLA HR team with special projects, reports, and Dean priorities as requested.
• Other related functions as assigned.

Required Qualifications

High school diploma or GED with at least six years related experience or Bachelor's degree with at least two years of related experience. Excellent oral and written communication skills with proven ability to effectively communicate with all levels of management and respond to faculty and staff and students tactfully, clearly and concisely. Demonstrated history of reliable and regular work attendance. Ability to work effectively as a team, or independently, as required. Ability to research policy questions and find qualitative answers. Professional and positive demeanor. Demonstrated record of excellent customer service. Demonstrated ability to maintain strict confidentiality around restricted and sensitive information and records. High level of proficiency with Microsoft Office programs. A self-starter with the ability to work efficiently and flexibly in a fast-paced environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in human resources, business administration, or related field. More than three years of experience in human resource functions. Experience working at a large university. Knowledge of UT's policy and procedures. Familiarity with Workday, Qualtrics, and Adobe Acrobat.

Salary Range

$30,750 (prorated at 75%) + depending on qualifications

Working Conditions

• Typical office environment
• Austin-area base is required with a blend of in-person work and remote work.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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