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Bilingual Executive Assistant

4 months ago

Las Vegas, Nevada, United States MGM Resorts International Full time

It is the primary responsibility of the Executive Assistant to provide high-level administrative support to our Asian Marketing team. This includes planning and scheduling meetings and appointments, organizing and maintaining paper and electronic files; managing special projects; conducting research; and collecting information by using the telephone, mail services, websites, and email. Fluency in Mandarin and/or Cantonese is needed to be successful in this role.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Provide effective and comprehensive support to department head
  • Proper phone etiquette, people, and communication skill; provide general office support to all team members on an as needed basis and perform related duties as required
  • Type documents to include correspondence, presentations, forms, reports, etc.
  • Schedule meetings and conference calls
  • Organize international and domestic travel ranging from air and hotel reservations to passport and visa applications; handle situations where independent judgment is exercised, thereby relieving the Executive of extraneous matters
  • Screen incoming calls and either assist caller when appropriate, forward calls that can be handled by others; maintain confidential files and honor the integrity of all information
  • Manage and prioritize heavy volume of e-mails including archiving and retrieval
  • Reconcile expenses and submit reimbursable items for processing
  • Update and maintain Executive's business associate contact details

MINIMUM REQUIREMENTS:

  • High school diploma or equivalent
  • Two (2) years of Executive Assistant or Administrative experience
  • Work varied shifts, to include weekends and holidays

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Working knowledge of Cliqbook/Concur travel system and Infor Expense Management system
  • Able to effectively communicate in English, in both written and verbal forms
  • Ability to communicate effectively, concisely, and logically in a timely manner and at an appropriate level, while maintaining confidentiality
  • Ability to make sound decisions immediately without supervision
  • Ability to multi-task and work well in a fast-paced environment
  • Proficiency of computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office equipment, i.e., telephone, copier, fax machine
  • Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
  • Effective listening abilities with strong judgment skills
  • Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts