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2 months ago
Provide first level clerical support in the Prosecutor's Office.
Responsible for a wide variety of routine office tasks including general reception, data entry, typing, filing, mail handling, and record keeping.
Examples of Duties(Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Provide general office and clerical support to office staff. Answer phones, greet visitors, give general information, take messages, and make appointments. Navigate and update case management system. Generate memos, letters, or other basic documents. Perform a wide variety of clerical tasks such as filing, maintain the filing system, utilizing general office equipment. Assist with archiving and record retention. Prepare appropriate correspondence and documentation. Deliver and retrieve documents and mail to other County Buildings daily. Distribute inter-departmental mail. Regular, reliable, and punctual attendance. Other duties as assigned.
Knowledge of:
Business English, spelling, punctuation, grammar.
Criminal justice system.
Skill in:
Microsoft Suite
Interpersonal and customer service skills.
Attention to detail and accuracy.
Customer service
Ability to:
Operate standard office equipment.
Community effectively orally and in writing.
Utilize Microsoft Suite.
Accurately maintain records.
Establish and maintain effective working relationships with all stakeholders.
Work effectively under pressure.
Effectively deal with individuals who are under emotional stress and/or hostile.
Maintain appropriate confidentiality.
OTHER JOB DUTIES:
May be required to obtain additional education as required to conduct business functions.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
(Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.)
High school diploma, or G.E.D.
Ability to pass a criminal background check.
PREFERRED QUALIFICATIONS:
Previous experience in a legal or criminal justice environment.
One (1) year of office or clerical experience.
LICENSES, CERTIFICATES,
AND OTHER REQUIREMENTS:
A valid Washington State driver's license and acceptable driving record.
Supplemental Information
Working Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job.
Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is primarily performed in an office environment, with varying degrees of noise and temperament of people.Physical requirements include, sitting, standing, walking, reaching, pushing, pulling, a sense of touch, finger dexterity, ability to grip with hands and fingers, ability to hear voice conversation, ability to speak and the ability to read existing records in their original and stored formats.
There is a need to retrieve and to store files, requiring moving up to forty (40) pounds.