Office Secretary III

2 months ago

Frederick, Maryland, United States State of Maryland - MSDE - DORS - Client Services Full time

Introduction

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The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.\r

GRADE

ASTD10\r

LOCATION OF POSITION

There is a position available in the following counties. Please make sure to select on the employment application for which location(s) you are willing to accept employment.\r
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Frederick County\r
1890 North Market Street, Suite 300\r
Frederick, MD 21701\r
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Montgomery County\r
11002 Veirs Mill Road, Suite 605\r
Wheaton, MD 20902\r

POSITION DUTIES

Provide secretarial support services for Office of Field Services, Office of Blindness and Vision Services, and professional staff engaged in the planning and delivery of vocational and independent living services.\r
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Position Duties Include:���\r
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Types manuscripts, correspondence, reports and other documents using a keyboard of a�personal computer\r
Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports�\r
Receives telephone calls and visitors and arranges for appointments and interviews�\r
Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations�\r
Maintains important and confidential records, schedules, expense accounts and office supplies�\r
Opens, sorts, reads and distributes incoming correspondence�\r
Proofreads outgoing correspondence and reviews records for completeness and accuracy�\r
Prepares and maintains statistical and numerical reports and records�\r
Performs other related duties.\r
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MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r
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Experience: Three years performing secretarial or clerical work involving typing duties.�\r
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Notes:�\r
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.�\r
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.\r
3.Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.\r

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualifications.�Include clear and specific information on your application regarding�your qualifications.\r
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Experience with an electronic case management software program.�\r
Professional experience working with individuals with disabilities.\r
Professional experience with medical/disability terminology and services.\r
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SPECIAL REQUIREMENTS

Candidates must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.\r

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.�We will not consider information submitted after this date.�Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the�eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online�application for employment. The application must clearly demonstrate that�the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained�from the link below and be faxed to or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD If there is a supplemental questionnaire, this must be completed and sent in with�your paper application, if you are unable to apply online.\r
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All application materials must be received in our office by the closing�date. Postmarks will not be accepted. Applications must be complete to be�considered including all related job duties, even if those are also listed�on an attached resume. Additional required materials may be uploaded with�the online application, submitted to the fax number, or mailed to the�address listed.\r
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Inquiries can be made to , TDD Appropriate�accommodations can be made for individuals with disabilities.\r
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If you have difficulty with your user account or have general questions�about this online application system, please contact the MD Department of�Budget and Management, Recruitment and Examination Division at� TTY Users: Call via Maryland Relay.\r
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Proof of eligibility to work in compliance with the Immigration Reform and�Control Act, and travel throughout the State are required. Any�misrepresentation of academic or experience requirements for this position�may result in non-selection or termination of employment.\r
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As an equal opportunity employer, Maryland is committed to recruiting,�retaining and promoting employees who are reflective of the State's�diversity. People with disabilities and bilingual candidates are encouraged�to apply.\r
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We thank our Veterans for their service to our country.\r

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