Executive Assistant

Found in: beBee jobs US - 1 week ago

Falls Church, Virginia, United States BAE Systems Full time
Job Description What's it like working at BAE Systems? In a word, Remarkable. BAE Systems, Inc. is seeking an experienced administrative professional with obsessive attention to detail and excellent communication skills to provide support to the VP, Controller as well as VP, Supply Chain and their staff.
This position will act as the administrative focal point for the VPs and be an integral member of the Controller's team. The Executive Assistant must be helpful, personable, professional and able to juggle multiple tasks in a fast-paced environment. This position requires the ability to handle matters that are critical or confidential with appropriate care and diplomacy. Additional responsibilities and opportunities exist to lead and support significant projects within the Finance and Supply Chain departments. Individuals interested in developing experience and capabilities are encouraged to apply
This is a hybrid role with 2-3 days onsite.

In this role, you will:
  • Support the Controller and Vice President of Supply Chain and staff as the administrative focal point;
  • Create, edit and format documents, including highly visible business letters, memoranda, presentations, reports and other documents as requested, including in Word, PowerPoint, and Excel;
  • Create purchase requisitions and manage payment of invoices from accounting firms and other outside vendors, and track and report spending;
  • Manage communications with internal and external customers, including ability to interact professionally with senior executives, visitors, vendors and other executive assistants within the company;
  • Handle POs and invoices (vendor support);
  • Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy; Manage Microsoft Teams meetings; Arrange for and assist with the catering for meetings and events; Coordinate highly visible meetings and support international guests during these meetings;
  • Perform general administrative duties including but not limited to typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping and data entry;
  • Coordinate travel for the VPs and designated staff through the Concur travel coordinator; Manage travel arrangements, meeting preparation, expense reporting and procurement card reconciliation, including preparation of travel briefing packets for VP and staff and ability to trouble-shoot travel changes in real time;
  • Lead and assist with critical projects as a member of the leadership team; Create PowerPoint presentations with embedded excel for business meetings and others documents as required; Support metrics analysis, web maintenance and SharePoint coordination;
  • Manage all aspects of receiving and screening all forms of communication as required;
  • Ad-hoc projects to support the teams on projects such as floor check audits;
  • Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
  • Assist with the onboarding process for new employees;
  • Perform other duties as requested, including the willingness to take direction on such assignments.
What you will get:
  • Opportunity for career growth/long term opportunities;
  • Build relationships with stakeholders across the organization and external partners;
  • Flexible work options. 9/80 schedule allowing every other Friday off;
  • 6% match, with immediate vesting on 401(k) contributions;
  • Excellent benefits – Medical/Dental/Vision, PTO and personal holiday hours;
  • Ability to participate in our Employee Resources Groups (ERGs).
Required Education, Experience, & Skills
  • High School diploma or equivalent;
  • 4+ years of related experience (bachelor's degree may replace the experience requirement);
  • Must have excellent administrative and organization skills, including advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook;
  • Strong oral and written communication skills;
  • Excellent organizational skills;
  • General knowledge of computer hardware and office equipment.
Preferred Education, Experience, & Skills
  • Administrative/business school or associate degree;
  • Certified professional secretary or certified administrative professional;
  • Formal training in Microsoft Office Suite to include Outlook;
  • 8+ plus years of related experience;
  • Para-professional experience.
Pay Information
Full-Time Salary Range: $ $96580

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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