Executive Personal Assistant
2 weeks ago
About Us: We are a leading facility dedicated to providing comprehensive and compassionate care to individuals struggling with substance abuse disorders. Our multidisciplinary approach combines evidence-based treatment modalities with personalized care to support our clients on their journey to recovery.
Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the executive team. The ideal candidate will be proactive, resourceful, and capable of managing multiple tasks in a fast-paced environment. This role requires a high level of discretion and professionalism due to the sensitive nature of the information involved.
Key Responsibilities:
- Administrative Support: Provide day-to-day administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Communication: Serve as a primary point of contact for internal and external communications, including answering phone calls, responding to emails, and drafting correspondence on behalf of executives.
- Documentation: Assist with the creation, editing, and formatting of documents, presentations, and reports for executive meetings and presentations.
- Confidentiality: Handle confidential and sensitive information with the utmost discretion, maintaining strict confidentiality at all times.
- Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items to ensure effective communication and coordination among team members.
- Project Assistance: Support the executive team in managing special projects, initiatives, and events as needed, including research, data analysis, and logistical coordination.
- Office Management: Oversee office supplies, equipment, and facilities to ensure a well-functioning and professional work environment.
- Relationship Management: Build and maintain positive relationships with internal staff, external partners, and stakeholders to facilitate effective collaboration and communication.
- Other Duties: Perform additional tasks and responsibilities as assigned by the executive team to support the overall goals and objectives of the organization.
Qualifications:
- Bachelor's degree in business administration, healthcare management, or a related field preferred.
- Proven experience as an executive assistant or similar role, preferably in a healthcare or nonprofit environment.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines effectively.
- Excellent written and verbal communication skills, with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and integrity in handling confidential information and sensitive situations.
- Ability to work independently with minimal supervision and as part of a collaborative team.
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