Executive Assistant – HR Leadership

2 months ago

West Bloomfield Township, Michigan, United States The Cigna Group Full time
The job profile for this position is Executive Assistant, which is a Band 2 Professional Career Track Role.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply

Our people make all the difference in our success.

This is an exciting opportunity to join The Cigna Group's Human Resources organization The Executive Assistant will provide Administrative Support for the SVP, Human Resources, Cigna Healthcare and Corporate function, acting as a thought partner, trusted confidant and professional problem solver. In addition to foundational administrative tasks, this role will be responsible for running point on cross team initiatives, internal communications, reporting, and ad hoc requests. The ideal candidate will exhibit high degree of discretion, confidentially and sound judgement.

Responsibilities:

  • Perform diversified and confidential administrative duties for executives and senior leadership direct reports as assigned, utilizing broad and comprehensive experience, skill and knowledge of organization policies and practices.
  • Executes on complex scheduling requests that will include varying leadership levels across the enterprise. This includes our Enterprise Leadership team as well as various senior leadership forums. Will act with speed, accuracy, and efficiency to complete requests.
  • Perform communications activities at direction of direct leaders and their extended teams. Includes internal emails, organizational announcements, town hall presentations, HR activity related updates to team and business stakeholders.
  • Act as point person for HRBP teams on various HR cyclical activities such as talent management submissions and program nominations.
  • Run various employee and workforce insights reports with ability to summarize key themes as needed.
  • Build effective relationships and work closely with internal partners to perform key task. This includes peer administrative and executive assistants, Executive IT support, corporate internal communications, corporate travel/aviation etc.
  • Administrative lead for department meetings such as Town Halls. Includes scheduling and logistics, technology needs, managing virtual Q&A submissions (e.g. slido), sending survey post meeting, sharing overall survey results back with leaders.
  • Handle travel arrangements for leaders and prepare and settle expense accounts. Ensure that all plans are managed seamlessly and coordinate related arrangements.
  • Manage an effective calendaring system and look for opportunities to enhance efficiencies. Make last minute calendaring decisions based on priority and business needs using sound judgment.
  • Schedule and organize meetings including Skype/webinars/Webex and conference calls to be hosted by principal, and/or direct reports (i.e., booking training rooms, posting materials to Sharepoint, send pre-reads to participants) as required.
  • Plan and coordinate on-boarding activities
  • Publish and maintain department organization chart
  • Maintain and coordinate department distribution lists
  • Order equipment and supplies using the portal supply system
  • Manage department space planning in conjunction with office Real Estate team
  • Manage department vendor payment activities, track and approve invoices, assume delegate responsibilities for travel and expense entry for department head using Concur.

The ideal candidates will have:

  • Candidate should have a minimum of 7 to 10+ years of progressively responsible administrative, executive assistant, or project management experience.
  • Can work independently, exhibit sound judgement, and maintain confidential information.
  • Impeccable organizational skills with the ability to work in a very high-paced environment and manage multiple tasks.
  • Ability to anticipate issues, identifying potential problems and working to proactively prevent from developing and managing to the references of the leaders support
  • Ability to ruthlessly prioritize critical tasks and remain composed and focused in stressful situations utilizing customer centricity skills
  • Act with speed and decisiveness. Ability to sum up a situation, gather the necessary information, ask the right questions and then deliver/act.
  • Expert level verbal and written communication skills.
  • Experience managing calendars, inclusive of setting up smaller to larger meetings with multiple cross enterprise teams. Outlook preferred. Experience using meeting platforms i.e. Zoom, WebEx
  • Demonstrate flexibility to not only support direct leaders, but also other team members as required.
  • Ability to work in a virtual workforce and team environment. Builds effective networks and relationships to best support leader and perform role.
  • Expert skills in Microsoft applications - Word, Outlook, PowerPoint and Excel with a willingness to learn advanced skills as appropriate.
  • Ability to troubleshoot technology issues in partnership with Technology partners.
  • Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.

Competencies Preferred:

  • Organizational and interpersonal Savvy
  • Collaborates
  • Manages Ambiguity
  • Resourcefulness
  • Manages Complexity
  • Learning agility

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

Please note that you must meet our posting guidelines to be eligible for consideration. Policy can be reviewed at this link.

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