AP Subcontracts Processing Lead

4 weeks ago

Omaha, Nebraska, United States Kiewit Full time

Requisition ID: 173298

Job Level: Mid Level

Home District/Group: DHO Kiewit Business Services

Department: Accounting

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

We are adding a Team Lead to guide and train our AP Subcontracts Coordinators Supervisor for our AP Subcontracts Administration Team. This team is part of a larger organization, comprised of a total of 45 people, which supports all of our Kiewit contracts across North America, ensuring our subcontractor documentation for performing work, is current and compliant with our contract terms in order to execute payment. As the Lead, you will be responsible for the day-to day work flow, work assignment, training and quality control for your team, which could range from five to 8 people . You will ensure your that your team is well trained and following required processes and procedures to ensure Kiewit's commercial agreements are paid in accordance with the terms of executed contracts and corporate policies. Scope of work for your team includes data entry, reviewing/creating pay-forms, review/verification of important documentation like certificates of insurance, bonds, waivers, in order to approve the payment of invoices for executed work.

We look for team leaders who enjoy coaching others, solving problems and thrive in a fast paced environment. If you proactively seek opportunities for continuous improvement and want to lead others, we would like to talk with you

District Overview

Kiewit Business Services' (KBS) shared-service model empowers you to solve real business problems, innovate new solutions and drive organizational change all while finding your path. KBS does this through open and accessible leadership, offering opportunities across teams and business services, committee involvement, and a focus on customer service and continuous improvement. Here, you will gain exposure to all aspects of the business, giving you valuable experience and more avenues to develop your skills and grow your career.

Location

This position is currently based out of our Kiewit Business Center at 12720 I Street in Omaha Nebraska, but will be moving to our new location at 7700 Eastport Parkway, La Vista Nebraska in late 2024. This is a shared service center in a professional office setting.

Responsibilities
  • Review the work of your team to promote accuracy and excellent customer support; monitor team workloads and assist and backup as necessary.
  • Train new coordinators as they are hired or transferred into the team. Provide training and coaching on new internal processes to team on regular basis.
  • Monitor quality of work in your group, monitor compliance with legal and corporate requirements in association with Kiewit's subcontract agreements.
  • Research quality/compliance issues as they arise and make recommendations for improvement to mitigate future issues.
  • Follow established processes and procedures to communicate exceptions; collaborate with internal and external customers to resolve issues in a timely manner.
  • Manage and address cases related to Subcontracts utilizing the Service Now system.
  • Provide excellent customer service to internal and external customers; understand Kiewit's core business and promote a sense of urgency toward business critical issues.
  • Assist team with responding to internal and external customer questions and concerns.
  • Be the Subject matter expert for subcontract compliance; thorough understanding of legal and corporate requirements and the procedures for mitigating risk.
  • Identify and communicate opportunities for process improvement; collaborate with internal and external partners to increase efficiencies.
  • Support and participate in collaboration activities to promote and implement continuous process improvement.
Qualifications
  • Prefer Associates or BA/BS in Business or related field. Must have three (3) years of professional business experience, ideally with 1-2 years in accounts payable or similar business functional areas.
  • Advanced experience using computers, with the ability and interest to learn and master new systems.
  • Experience working in an accounting software program preferred. Experience working with SAP desired.
  • Experience leading others in some capacity, for example: oversight of employees' workload, reviewing work of others or performing quality control checks on others work or training others.
  • Excellent organization and time management skills; ability to develop specific goals for the team and plans to prioritize, organize and accomplish daily work and projects.
  • Highly motivated and self-directed; initiative and a sense of urgency to get things done. Comfortable leading others on a team.
  • Strong verbal and written communication skills; ability to clearly convey messages and ideas, gain understanding; generate interest and hold attention, listens and is open to the ideas of others.
  • Ability to work with a high degree of accuracy and minimal supervision in a fast paced, high volume environment.
  • Excellent customer service and collaboration skills. Ability to interact professionally with all levels of personnel while simultaneously managing a diversified workload and challenging situations efficiently and effectively.
  • Critical thinking and problem solving skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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