Specialist, Admissions and Records

2 months ago

Orlando, Florida, United States Valencia College Full time
About this Position

Posting Detail Information

Position Number HR
Position Title Specialist, Admissions and Records
Job Type Staff
FT/PT Part-Time
Employee Class Description Staff PT (ed. support)
General Position Description
Processes, verifies, and enters all student information, including admissions and registration documents. Ensures the timely processing, accuracy and confidentiality of student information. Communicates and corresponds with students regarding registration issues and processes.

Flexible Work Arrangement
Grade 19
Exemption Status Non-Exempt
Posting Number S2633P
Location(s) Orlando, FL West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Tuesday - Thursday 8:00am to 5:00pm
Friday 8:00am to 1:00pm

Number of Vacancies 1
Posting Start Date 07/19/2024
Posting End Date 08/01/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $15.95 per hour

Essential Job Functions

Description of Job Function
1. Verifies and enters student document information. Ensures student records and applications are complete and processed.

Description of Job Function
2. Updates student information, including changes to grades, majors, and personal information.

Description of Job Function
3. Reviews and verifies student residency status and visa status for immigrant and non-immigrant students.

Description of Job Function
4. Responds to student questions online and over the telephone. Prepares and composes written correspondence.

Description of Job Function
5. Provides students with assistance on matters related to student records and applications.

Description of Job Function
6. Researches and advises students on appropriate policies, procedures, and possible actions related to student records and admissions.

Description of Job Function
7. Creates and maintains institutional catalogs for all incoming transfer work.

Description of Job Function
8. Creates and reviews error reports to ensure integrity of the admissions decision.

Description of Job Function
9. Performs related verifications, including searching the National Student Enrollment database.

Description of Job Function
10. Maintains data integrity procedures, processes, and policies to ensure high levels of accuracy, security, and confidentiality.

Description of Job Function
11. Provides assistance with student registration for special populations, cohort groups, and departments throughout the college.

Description of Job Function
12. Be able to present complex information in a simple format.

Description of Job Function
13. Researches and comprehends statutes and guidelines related to admissions and records.

Description of Job Function
14. Researches and completes validation of transcripts on all non-regionally accredited institutions.

Description of Job Function
15. Process all degree and non-degree seeking admissions applications for fall, spring, and summer terms.

Description of Job Function
16. Effectively makes quantitative determination related to tests scores and enter them into the admissions database.

Description of Job Function
17. Must be certified yearly to improve processes and increase efficiency.

Description of Job Function
18. Serves as an admissions representative and attend College transitions programs

Description of Job Function
19. Team Lead Responsibilities: 1. Creates and distributes daily work to admissions specialist daily. 2. Maintains accurate data in regards to staff productivity and supports Assistant Director of Admissions. 3. Responsible for answering inquiries from Admissions Help mailboxes, SharePoint. 4. Provides frontline service for students and departments college wide on a daily basis.

Description of Job Function
20. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Relevant work experience may be substitutable.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Associate's degree from a regionally accredited institution.

Preferred Type of Experience
Admissions and records experience.

Customer service, data entry, and retrieval experience.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
Knowledge of transfer evaluation, evaluation agencies, higher education institutions, admissions and records policies, practices, and procedures, and the mission of community colleges.

Skill in the use of personal computers and related software.

Ability to communicate effectively, orally and in writing.

Ability to review, analyze and enter large amounts of data.

Display a high level of detail, identify errors, and take appropriate action.

Ability to organize, prioritize, and make appropriate decisions.

Ability to apply and interpret related policies and procedures.

Ability to create and distribute excel reports.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Ability to understand and interpret Statutes.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).
Documents Needed to Apply

Required Documents
  1. Cover letter
  2. Resume/Vita
Optional Documents
  1. Veterans Preference Verification Documentation
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3
  5. Certifications
  6. Other Documents

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