Clerical Assistant

4 weeks ago

Evansville, Indiana, United States State Of Indiana Full time
Work for Indiana


Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies.

At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance.

Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.


At the State of Indiana, we don't just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population.

As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About Evansville State Hospital

:


Evansville State Hospital is one of the Indiana State Psychiatric Hospitals who are committed to the mission of Hope and Recovery.

Residing on 88 acres on the east side of Evansville, Ind., our facility provides medical treatment for chronic mental illness and substance abuse disorders from our dedicated team of psychiatrists and advanced practice professionals.

Active Treatment helps our patients achieve their goals directed towards living in the most non-restrictive environment possible.


Our team of professionals assist our patients in the treatment process involving medical staff, nursing, psychology, social work, rehabilitation therapy and our community integration program.

Evansville State Hospital continues to maintain accreditation through The Joint Commission as an Inpatient Psychiatric Hospital as well as Centers for Medicare & Medicaid Services certification as a Psychiatric Medicare/Medicaid Hospital.

Role Overview:


This position serves as the administrative assistant to the Clinical Director or designee, specifically within the area of admissions and discharge needs.

This position will interface with our state's court system, DMHA's central office, and Community Mental Health Centers (CMHC's), among others.

Salary Statement:

The annual salary for this position traditionally starts at $27,638.00, but may be commensurate with education or work experience.

A Day in the Life:
The essential functions of this role are as follows:

  • Supports the daily operations of an organization by performing general office tasks
  • Greets visitors and directs them to the appropriate person according to their needs.
  • Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
  • Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
  • Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Accurately maintains and organizes office files.
  • Delivers messages and run errands.
  • Maintains inventory, orders, and distributes supplies.
  • Completes tasks or projects assigned by supervisor in a timely manner.


The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:
The ideal candidate in this role should minimally have a

  • High School Diploma or equivalent
Upon entering the role, individuals must have or obtain the following requirements:

  • Working knowledge of general office functions and clerical procedures.
  • Basic computer skills
  • Active listening skills
  • Effective written and verbal communication skills
  • Organizational skills with the ability to prioritize tasks effectively
  • Attention to detail and proofreading skills
  • Ability to use Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
  • Ability to work independently
  • Ability to provide effective and professional customer service to internal and external parties.

Supervisory Responsibilities/Direct Reports:
This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program
:

Complete wellness activities to earn gift card rewards

  • Health savings account, which includes bi weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
-150 hours of paid new parent leave

  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
-12 paid holidays, 14 on election years

  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance.

Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status.

We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants.

We encourage you if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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