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Senior Executive Secretary, Grade D
3 months ago
About Hofstra
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title
Senior Executive Secretary, Grade D
Position Number
898879
School/Division
School of Business
Department
Full-Time or Part-Time
Full-Time
Description
Reporting to the Chair of the department, this position provides clerical support to the department chair and faculty members.
Responsibilities include, but are not limited to:
- Assists with the day-to-day office operations of the department.
- Responsible for assisting the Chairperson with class schedules, submitting workflow requests for class schedules, working with Academic Scheduling and Events Management on room assignment issues, etc.
- Makes student advisement appointments for Chairperson using Outlook calendar.
- Maintains email lists of students and sends emails on behalf of Chair.
- Maintains up to date employee files, including peer observations, appointment and reappointment letters, annual evaluations and CTR ratings, etc.
- Responsible to keep files organized and up to date including those on shared drive.
- Maintains and processes academic forms, such as change of study, dual degree conditional acceptance forms, change of grade form, etc.
- Assists with overseeing all internships and prepares workflows and registration overrides.
- Coordinates mailings and handles mail and material with discretion.
- Assists with hiring, training, and supervising student aids.
- Coordinates with the Office of Student Employment regarding permits/paperwork, review and submit e-time for approval, and monitor hours/wages.
- Orders supplies within department budget.
- Reviews travel requests and reimbursement requests for completeness and accuracy.
- Coordinates advisory board and department meetings, including emailing invitations, collecting RSVPs, reserving room, ordering food, preparing name tags, and if needed attends advisory board meeting.
- Maintains and updates all department records/spreadsheets.
- May perform other duties not specifically listed above but which require the same degree of skill and which are normally included within the above job title.
Subject to bumping.
Qualifications
- Excellent interpersonal and communication skills for working with faculty, students, and colleagues required.
- Ability to prioritize and work on own initiative.
- Prior office experience.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Knowledge of Banner Web, Banner Proper and Banner Workflow preferred.
Deadline
Open Until Filled
Date Posted
06/28/2024
EEO Statement
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range
$40,925
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
Documents needed to apply
Required Documents
ResumeCover Letter (Including Salary Requirement)Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
