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Senior Administrative Assistant

3 months ago

Dallas, Texas, United States Texas Instruments Full time

Description

We can't predict what the future holds, but we know Texas Instruments will have a part in shaping it.

Texas Instruments (TI) is searching for a detail-oriented person with excellent follow-through skills who is able to maintain confidentiality, have fun and be highly effective in a team environment. Individual must be able to communicate well with all levels of management.

We are seeking an experienced and driven Senior Administrative Assistant to provide crucial support to the leaders of Global Benefits & Operations and Global Compensation. This unique role reports directly to Shannon Freeze and John Whitney, offering an exciting opportunity to work closely and strategically with a worldwide, highly motivated, and engaging team.

Why This Role is Special:

  • High Visibility: Collaborate, coordinate and work closely with executive administrative assistants for leaders at the highest levels within and across the company
  • Diverse Learning Opportunities: Gain insights into the impact of human resources across the company for employees and the business
  • Global Reach: Collaborate with team members from around the world, enhancing your international experience

Key Responsibilities:

  • Calendar Management: Organize and manage schedules for senior leaders
  • Meeting Coordination: Arrange critical internal and external meetings, ensuring all logistics are handled seamlessly
  • Travel Planning: Schedule domestic and international travel, ensuring smooth and efficient itineraries
  • Expense Management: Handle expense reports and financial documentation with precision
  • Communication Preparation: Draft and prepare presentations, routine correspondence, and other communications
  • System Maintenance: Keep SharePoint and other key internal systems up-to-date and organized
  • Site Coordination: Plan and coordinate department activities, including managing supplies for onsite teams. Perform as the primary point of contact for all of the various vendors and peripheral teams that support our office space
  • Executive Process Coordination: Coordinate calendars and schedules for key annual executive processes
  • Additional Support: Support important ad hoc activities, events and issues as they arise

Qualifications

Minimum Requirements:

  • High School diploma (Associates degree preferred)
  • 5 years administrative experience, including 2 years supporting senior managers with global teams
  • Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint and Excel), SharePoint and SAP

Preferred qualifications:

  • Communication: Excellent written and verbal communication skills
  • Organization: Strong time management, multi-tasking, and organizational abilities
  • Confidentiality: Proven ability to handle sensitive information with discretion
  • Attention to Detail: Meticulous with a strong follow-through on tasks
  • Interpersonal Skills: Excellent interpersonal skills to interact with all levels of the organization
  • Proactive Mindset: Ability to anticipate team needs and proactively bring solutions to potential issues
  • Ensure key activities/meetings are planned well in advance and maintain annual calendars
  • Adaptability: Enjoys a fast-paced environment and can move quickly to address changing priorities
  • Proven ability to pivot and find solutions in a dynamic environment
  • Intuition: Possesses ability to intuitively and proactively understand team support needs

Why TI?

  • Engineer your future. We empower our employees to truly own their career and development. Come collaborate with some of the smartest people in the world to shape the future of electronics.
  • We're different by design. Diverse backgrounds and perspectives are what push innovation forward and what make TI stronger. We value each and every voice, and look forward to hearing yours. Meet the people of TI
  • Benefits that benefit you. We offer competitive pay and benefits designed to help you and your family live your best life. Your well-being is important to us.

About Texas Instruments

As a global semiconductor company, we design, manufacture, test and sell analog and embedded processing chips to nearly 100,000 customers. Our products enable electronics everywhere and in things you experience every day - from health care, smart homes and connected cars to drones, smart phones and more. Our passion to create a better and more sustainable world by making electronics more affordable through semiconductors drives us to make our technology smaller, more efficient, more reliable and more affordable.

Texas Instruments is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, disability, genetic information, national origin, gender, gender identity and expression, age, sexual orientation, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.

If you are interested in this position, please apply to this requisition.

Status Regular

Job: Administration

Primary Location: US-TX-Dallas

Work Locations: Dallas > North Campus - Kilby Center Dallas

Req ID: 240001F8