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Senior Administrative Assistant

4 months ago

Houston, Texas, United States CenterPoint Energy Full time
CenterPoint Energy and its predecessor companies have been in business for more than 150 years.

Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people.

Our Commitment: CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce.

At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve.

Job Summary

CenterPoint Energy is looking for a Senior Administrative Assistant to join our PEC SafetyTeam , located in Houston, TX.

You will have the ability to: provides project support, administrative assistance and routine clerical services to Vice President, Director, and office staff by performing secretarial and clerical duties.

Essential Functions
  • Handles and maintains confidential information, records, reports, and personnel files.
  • Supports annual budget process including data entry.
  • Prepares, verifies, documents, enters, and reconciles such items as invoices, expense accounts, purchase cards (P-Card), etc. in accordance with corporate procedures and deadlines. Acts as custodian of purchase card(s).
  • Prepares, completes, and submits requests for expense reimbursement and for payments to vendors.
  • Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides, and flow charts, updating data as necessary and entering variance explanations.
  • Accesses SAP systems to process, verify or retrieve data. Creates and updates other databases and/or systems.
  • Performs office administrative tasks such as tracking attendance, entering time, managing file storage/destruction, and ordering non-stock office supplies.


Essential Functions Continued
  • Leads or supports company initiatives such as fund-raisers, drives for non-profits and other special projects.
  • Schedules, organizes, and coordinates arrangements including catering for meetings, conferences, seminars, presentations, appointments and travel.
  • Coordinates and schedules appointments for supervisor, manager, or director.
  • Makes travel arrangements, including planning itineraries, booking flight reservations, and making hotel and transportation arrangements for department personnel.
  • Provides clerical support such as faxing, photocopying, and distributing mail, documents, and reports.


Education Description
  • Requires a minimum of a high school diploma or equivalent.


Experience
  • Requires at least two (2) years of related work experience.
  • Requires proficient knowledge of software (including Microsoft Suite: Word, Excel, Power Point presentations and Outlook) and basic knowledge of mainframe systems.
  • Requires good communication skills, telephone etiquette and customer service.


A bonus to have
  • Experience supporting senior level management.
  • Knowledge of SAP.
  • Professional Administrative Certification of Excellence, Microsoft Office Specialist Certification or Organizational Management Certification.


We want you to know
Being a part of the CenterPoint Energy team is more than a career alone. It's an opportunity to make a positive impact. You will be an integral part of enabling everyday life and the pursuit of possibilities for the customers we serve and the communities we share. The vital services we provide are at the core of making our world work, and by sharing your energy with us, we'll create a better tomorrow together.

Diversity, Equity and Inclusion
CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce.

At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve.

What we bring to you
  • Competitive pay
  • Paid training
  • Benefits eligibility begins on your first day
  • Transit subsidies
  • Flexible work schedule, paid holidays and paid time off
  • Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston
  • Professional growth and development programs including tuition reimbursement
  • 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution


Job Type: Full Time
Posting Start Date: 05/02/2024
Posting End Date: 05/10/2024

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ a), a), and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.