Office Manager

1 month ago

Austin, Texas, United States The Lane Construction Corporation Full time


The Lane Construction Corporation is one of America's leading construction companies, specializing in large, complex civil infrastructure. For nearly 130 years, it has contributed to the development of the country's vast network of roads, highways, and bridges, including the Interstate Highway System. Lane also specializes in tunnels, metro and railway systems, as well as airports and water and wastewater treatment plants

The Office Manager is responsible for training, developing, and supervising field office administrative staff.

Responsibilities including but not limited to:

Manage Payroll, Accounts Payable, Accounts Receivable, Fuel & Equipment Accounting, EEO reporting, Job Cost Accounting, and Petty Cash.

Provide support to the Project Manager, Senior Office Manager, and Project Operations, as required.

Maintain a good working relationship with the various region, division, and corporate administrative departments.

Manage office accounting staff. Develop and retain office personnel through training, motivation, coaching, and mentoring.

Manage payroll including time entry, processing of certified payrolls and payroll reporting.

Manage new employee hire forms, E-verify, applications, new hire drug testing, changes and terminations, company benefit enrollments and terminations, tracking employee records including attendance incentive plans, EEO mailings, postings, and applicant log tracking, EEO compliance tracking.

Manage accounts payable including processing AP invoices, monitor insurance certificates for subcontractors, setup of new vendors and processing credit applications for new accounts.

Manage accounts receivable for the location including verification of daily FOB sales and contract quantitiesat asphalt plants and contract billing and remote deposits of all customer and cash/checks received.

Manage petty cash and purchasing card administration/reconciliation.

Manage subcontracts/agreements/purchase order payment processing and procedures.

Manage equipment asset transfers, equipment cost management and tracking, rental letters for rental equipment and handling vehicle registrations.

Oversight of job cost reporting, including Journal Entries, Job Cost Adjustment, and Accruals.

Manage monthly Diesel and gas fuel reports, property tax reviews.

Assist project Safety Supervisor in monitoring worker's comp and general liability claims with insurance companies, property damage reporting and claims management, implementation and management of safety incentive program, OSHA reporting and maintaining CDL driver files, driving records, Decision Driving, and monitor/ manage MVRs and EVAs.

Support project staff in working knowledge of JD Edwards/One World Job Cost Systems.

Implement internal controls necessary to maintain compliance with Lane Construction's policies and procedures.

Responsible for record storage and audit prevention.

Carry out job duties while maintaining Lane values.

And other duties as assigned.

Qualifications:

High school diploma or its equivalent

Minimum 7 years of experience in an administrative/support role, with an emphasis on accounting, cost management, and/or payroll functions

Strong working knowledge of Excel, Word, Outlook, and PowerPoint

Strong prioritization and organizational skills; detail-oriented

Excellent verbal and written communication skills

JDEdwards OneWorld experience is strongly preferred

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Women and minorities are encouraged to apply. Lane is an Equal Opportunity Employer M/F/D/V.



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