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Associate Director Neighborhood Safety

3 months ago

Minneapolis, Minnesota, United States City of Minneapolis Full time

Position Description

The Associate Director serves as point of contact for the City's projects. The position manages large complex projects from initiation to completion handling all administrative matters and facilitating communications with all parties, including elected officials, City leaders, and within the City.

Work Location
This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.


Job Duties and Responsibilities
  1. Act as staff manager by developing procedures and managing the staff.
  2. Manage professional contracts including, overseeing the preparation of the request for proposals, assisting in negotiating and preparing the final contract and any amendments (with assistance of staff attorney(s)), and reviewing all invoices prior to payment.
  3. Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities.
  4. Manage the project budget, including ensuring allocation to appropriate components, monitoring expenditures against budget and preparing periodic reports.
  5. Develop and administer budgets and contracts.
  6. Supervise and participate in developing proposals, revisions to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies.
  7. Oversee the financial operations and initiate/participate in actions to develop core financial processes such as annual budgeting and financial performance evaluation to assist in administering the long-term financial plans and multi-million dollar operating and capital budgets.
  8. Provide staff supervision ensuring quality and efficiency of work efforts.
  9. Monitor against project contingency, reviewing, and approving all changes.
  10. Review major transactions and agreements impacting the department and make recommendations to the Deputy Director and Director regarding departmental approval and recommendations to the City Council.
  11. Participate in workforce planning for the Department.
  12. Coordinate the Risk Management activities for the project.
  13. Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position.
  14. Support complex projects to achieve key business objectives.
  15. Influence adoption of new ideas, products, and/or approaches.
  16. Manage and supervise the efforts of the department's staff.
  17. Evaluate department policies, programs, and initiative.
  18. Identify opportunities for improvement through data collection and analytics, review and support department performance measure framework, human-centered design, and other relevant approaches.
  19. Review major transactions and agreements impacting the department and make recommendations to the Director regarding departmental approval and recommendations to the City Council.
  20. Drive short-, mid-, and long-term financial planning and developing strategies for leveraging City financial sources (ongoing and one-time) and external sources (Federal, State, and County grants; philanthropic opportunities).
  21. Participate in executive level decisions and policy setting within the department.
  22. In collaboration with the Finance Department, Risk Management, and the City Attorney's Office, review the annual rate model and liability projections for the self-insurance fund. Oversee provision of OCS detailed liability reports to the Actuary firm retained by the City.
  23. Manage the Grants and Special Project Section, supervising and assisting staff in the production of grant applications.
  24. Ensure training materials comply with Federal and State laws and regulations, and other standards including reporting requirements.
  25. Develops, designs, and oversees the development of audit work plans, project scopes, methodologies, and compliance testing instruments to facilitate internal audits and compliance reviews.
  26. Supervises the creation, maintenance, and management of an audit tracking system, using tools such as Excel and SmartSheet.
  27. Conducts supervisory reviews and ensures quality control of audits, inspections, and compliance reviews.
  28. Oversees and conducts field work investigations, data analysis, and interviews required to produce audits and reviews.
WORKING CONDITIONS:
Normal office environment
Required Qualifications

Minimum Education
Bachelor's degree in project management, Public Administration, Business Administration, Political Science, Planning, Nonprofit Management, Finance, or equivalent work experience. Master's Degree preferred.

Minimum Experience
Five years of progressively responsible and related government experience is preferred. An equivalent combination of education and work experience closely related to the duties of the position may be considered.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is appointed (CAP).

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.


Knowledge, Skills and Abilities
  1. Considerable knowledge of departmental and City regulations, policies, and procedures.
  2. Considerable knowledge of modern supervisory techniques and ability to delegate tasks and assignments.
  3. Strong knowledge of budgeting, contract law, managerial accounting.?
  4. Strong interpersonal and public relations skills, and ability to communicate complex issues effectively, clearly, and concisely in both verbal and written forms, including ability to make presentations.
  5. Strong research and analytical skills.
  6. Strong negotiation skills.
  7. Good project management skills including budgeting and the ability to evaluate financing alternatives.
  8. Leadership skills and the ability to manage multiple projects and activities.
  9. Ability to create a supportive, inclusive environment that builds trust and sustains partnerships.
  10. Demonstrated ability to operate effectively in a political atmosphere.
  11. Working knowledge of the fiscal requirements of government, including program budgeting, finance, and contracts.
  12. Demonstrated ability to lead groups in complex decision-making processes.
  13. Experience and skill in strategic and tactical planning.
  14. Ability to recruit competent personnel and to train them to perform their duties in an effective and efficient manner.
  15. Ability to supervise personnel in a manner conducive to efficient performance and high morale.
  16. Considerable knowledge of project management best practice, methodologies, success factors, tools, and techniques.
  17. Working knowledge of computer software and information systems used to facilitate program management.
  18. Ability to develop long range plans, create and implement innovative processes and procedures to achieve goals.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.