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Administrative Assistant

4 months ago

AnnandaleonHudson, New York, United States Bard College Full time
Bard College

Administrative Assistant - Art History and Visual Culture

Apply Here:

The Art History and Visual Culture Program is seeking a full time Administrative Assistant to offer curricular and research support to the program and its correspondence with other Bard campuses, while creating an inclusive and welcoming atmosphere for all. As a key member of our academic team, the successful candidate will be an experienced, skilled, and flexible professional with the desire to contribute to our vibrant and collaborative community.

About the Art History and Visual Culture Program at Bard
Bard College's Art History and Visual Culture Program offers a broad introduction to the rich field of artistic creation across time, media, and cultures, engaging students in close-reading of and critical thinking about visual material and historiography. The program's curriculum covers a wide chronological and geographical range, while nourishing visual literacy, a critical engagement with visual material and texts, and a joy and commitment to learning that creates a meaningful connection between education and life both at Bard and beyond.

Job Duties
  • Coordinate and manage communications with Bard NYC (Art History and Visual Culture offerings in the city); Bard Graduate Center (faculty exchange, PhD teaching opportunities at Bard Annandale, 3+2 program); and Bard Center for Curatorial Studies (sharing faculty)
  • Create, maintain, and update social media content on the AHVC official website, as well as create and manage Facebook, Instagram, X, and BlueSky accounts
  • Arranges for all field trips necessary to the program for students' exposure to visual material including coordinating with other programs, transportation, and students
  • AHVC Curricular Needs:
    • Courses: Collect course descriptions, book rooms, prepare readers, order books from bookstore for courses, reserve books for courses at Stevenson Library, and maintain Brightspace and Google Classroom websites for AHVC courses. Proctor exams and screen films for courses
    • Faculty support: Assist faculty on case-by-case basis with obtaining and duplicating curricular resources; request ILL articles and books; collect and distribute books from the library; scan articles and books for faculty; help with Bard reimbursements, etc
    • Space support: Book and manage Fisher Annex Seminar Room, the classroom reserved for AHVC special AV needs, as well as scheduling maintenance of program equipment, overseeing work spaces, and ordering supplies
  • AHVC Program Needs:
    • Archive: Maintain history of department, including senior projects, enrollment figures, alumni/a contact info. Create and maintain a program archive including AHVC moderation questions, student mailing lists, new and old courses, etc
    • Budget: Work with program director to support budget submission and management
    • Support to Chair: Create and distribute agenda for program meetings; plan for food; keep meeting minutes. Email announcements to program faculty, majors, and intended moderators
    • Support for Searches: Manage files, distribute materials to committee members, schedule interviews, provide transportation, make reservations, etc
    • Reimbursements/Requisitions: Requisition all supplies, equipment, transportation, printer/copier maintenance and supplies
    • Event Planning: Help with honorarium reimbursement, travel plans, accommodation, poster, and publicity for talks, events, and lectures
    • Communication: Answer phone; collect and distribute mail daily
    • Work-study: Manage work-study students
Qualifications
  • Experience in an office setting, preferably working with a college population
  • High school diploma or equivalent
  • Demonstrated ability to handle administrative tasks, organizational tools, and time-management
  • Experience handling web content and databases
  • Strong communication and customer service skills
  • Knowledge of Microsoft Office and the Adobe Creative Suite
  • Experience with Google Drive, Dropbox, online library catalogs, and other software
  • Experience managing budgets
  • Able to coordinate calendars, and plan and publicize events
To Apply:
To apply, please submit a cover letter, resumes, and the contact information for three professional references through Interfolio at

The committee will begin reviewing applications on May 15th.

Compensation: $23-$27/hour; full-time, non-exempt
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
AA/EOE