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Human Resources Coordinator

3 months ago

Chicago, Illinois, United States ABN AMRO Clearing USA LLC Full time

Winner of Built In's 2024 Best Places to Work
ABN AMRO Clearing USA LLC (AAC-USA) is a subsidiary of ABN AMRO Clearing Bank N.V. We are a global clearing firm that provides an integrated suite of financial services to professional trading participants in the global financial market.
The core service offering consists of clearing, execution, stock borrowing and lending, settlement. AAC-USA has a Global Reach through direct and indirect clearing memberships to over 90 of the world's leading exchanges. Our international network provides comprehensive market access to exchange-listed instruments such as stocks, futures, and options. ABN AMRO Clearing USA LLC-Member FINRA, NFA, FIA and SIPC.
Job Overview
The Human Resources (HR) Coordinator is an supportive administrative role consisting of responsibilities across the Human Resources department including Operations, Payroll, Benefits, and Talent Acquisition. Additionally, the position will be client facing and include working with stakeholders across the Company on HR tasks, including, but not limited to executing on HR policies, answering questions, supporting the new hire onboarding process, assisting with recruitment, and organizing meetings/trainings.
Responsibilities

  • Provide operational support to HR team including activities like the Joiner/Mover/Leaver process including on-boarding and off-boarding of employees, paying particular attention to standard operating procedures
  • Complete Forms I-9, verifies I-9 documentation and maintains I-9 files
  • Submit online investigation request and assists with new-employee background checks and fingerprinting requirements
  • Provides support and direction to employees and regarding the implementation and execution of HR policies, standards and procedures
  • Manage HR email inbox to provide timely responses to employee inquiries
  • Partner with Office Manager on New Employee Orientation
  • Support various HR initiatives including mandatory trainings, learning and development, and ad hoc support for processes like maintenance of electronic personnel files
  • Own HR reporting including monthly organizational charts, employee celebration reports, assist with the creation of PowerPoint presentations, reporting using Excel, and other special projects and initiatives
  • Provide coordination assistance to Talent Acquisition with respect to scheduling and enhancing recruitment activities related to overall recruitment
  • Manage physical HR mailbox
  • Maintain a high level of confidentiality and discretion in the handling of highly confidential information

Requirements

  • 2+ years relevant experience and working knowledge of HR best practices, programs and processes
  • Bachelor's degree in human resources and/or related field required, HR certification preferred
  • Working understanding of human resource principles, practices, and procedures
  • Familiarity with Human Resource Information systems (SAP SuccessFactor, ADP etc.)
  • Strong proficiency with Microsoft Office suite, specifically Excel and PowerPoint (Vlookup, etc.)
  • Excellent written, verbal communication, and people skills with an affinity for attention to detail
  • Sense of urgency and commitment to high level of client service
  • Critical thinker, self-starter and strong team player
  • Willingness to work onsite in a hybrid environment generally a min of 3 days per week based on business need

Perks and Benefits
As a global leader in financial services, we rely on the strengths of our employees to deliver their best work for our clients. We invest back in our employees by offering a host of benefits and perks.

  • Competitive health benefit offerings, including choice of three medical plans through BCBS-IL, dental, vision and flexible spending accounts
  • Complimentary annual membership to One Medical as well as an EAP
  • Robust 401(k) Plan with a generous match and vesting schedule
  • Use it or lose it pre-tax commuter benefits, corporate Divvy memberships and employer paid benefits such as term life and AD&D and disability insurance
  • Generous paid time off, sick days, a robust holiday schedule and parental leave plans.
  • Monthly wellness subsidy used towards wellness activities
  • Flexible hybrid work schedules
  • Open communication including regular Town Hall meetings with the Management Team
  • Forward-thinking, culture-based organization with collaborative teams that promote diversity, equity and inclusion
  • Free coffee & tea and "bagel Wednesday"
  • Employee-led Social and Philanthropy Committee to bring awareness and fun to the employees
  • Awesome office space with a large kitchen/meeting gathering area - including a foosball and ping pong table
  • Private, well-equipped Mother's room
  • Office is conveniently located in the Chicago Loop Financial District - close to CTA and Metra
  • Well maintained building (an architectural "masterpiece") and a part of Chicago history - also includes a robust business center with a café, game-room and a shared rooftop terrace with green space

This information is intended as a summary of potential benefits only. Eligibility for the plans and programs listed here depends on the nature of employment, length of service and other factors. Actual coverage is governed by supporting summary plan descriptions and related policies.
ABN AMRO Clearing USA (AAC-USA) is proud to be an equal opportunity employer. AAC-USA celebrates diversity and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, status as a victim of domestic violence, sex offenses or stalking, genetic predisposition or carrier status, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws. We cultivate a culture of inclusion for all employees that respects individual strengths, views and experiences. We believe that our differences enable us to be a better and stronger team - one that makes better decisions and delivers better business results. Additionally, AAC-USA participates in the E-Verify program in the US.