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Manager, Programs

3 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The department of Psychiatry has an exciting opportunity for a full-time Manager, Programs to work onsite at the UHealth campus. The Manager, Programs oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution's academic and strategic missions. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Manager, Programs provides guidance and mentorship to program staff to encourage talent development.

CORE JOB FUNCTIONS

  • Plans, implements, evaluates, and monitors multiple programs.
  • Implements project plans related to the delivery of new and on-going programs.
  • Works with internal stakeholders so that the program runs efficient and effectively.
  • Evaluates and measures the effectiveness of assigned programs.
  • Ensures that operations are managed within authorized budgets.
  • Collects, manages, and reports program data.
  • Develops and cultivates relationships and partnerships with various external entities and organizations to further department functions.
  • Recruits, supervises, evaluates, and disciplines department staff to ensure optimum performance.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
  • Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

  • Bachelor's Degree in relevant field
  • Minimum 4 years of relevant experience

Knowledge, Skills and Attitudes:

  • Knowledge of business and management principles.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to establish department goals, and objectives that support the strategic plan.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.

Department Specific Functions:

Psychiatry Clerkship

  • Management of Phase 2 medical student clerkship duties and schedules
  • Coordination of students' meetings and classes
  • Ordering, coordination and proctoring of exams
  • Management of evaluation feedback from students, residents, fellows, and faculty
  • Coordination of clerkship related material as students' write ups and case-logs
  • Clerkship grades & narratives – collection and calculation of grades and drafting narratives
  • Generating faculty effort reports and submission for medical education administration
  • Management and updating electronic administration platform for the medical students
  • Maintains psychiatry clerkship organization and positive student feedback – goal over 95%
  • Maintains psychiatry clerkship didactics and schedule to ensure attendance
  • Coordination of Phase 3 medical students completing their electives and Advanced Clinical Psychiatry Electives (ACE)
  • Coordination of external/visiting students completing their away-rotation
  • Supports mentorship meetings to yield a high medical student investment in the field of psychiatry and residency match rates
  • Supports the Clerkship Director to ensure the goals of the psychiatry clerkship are met
  • Serves as main point of contact for medical students and is available to assist with inquiries.
  • Performs other duties as assigned.

Graduate Medical Education

  • In coordination with the Program Director(s) & Sr. Manager, ensures smooth flow of planning, organization, and implementation all aspects of the resident/fellow didactic curriculums.
  • Oversees the Sr. Administrative Assistant role in didactic curriculum support.
  • Manages central location for recorded lectures and PPTs for future reference.
  • Schedules lecturers, tracks resident attendance, and ensures all didactic logistics.
  • Creates effective and efficient tracking processes for lecture completion vs cancellation.
  • Manages the reimbursement process for faculty didactic teaching compensation.
  • Maintains and updates didactic spreadsheets and calendars.
  • Ensures the set-up, assignment, and completion of resident/fellow didactic evaluations.
  • Compiles didactic evaluations for faculty reviews, as needed.
  • Organizes and directs didactic planning meetings.
  • Analyzes and recommends changes of didactic activities and procedures for the department/program.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H8