Design Coordinator, Worldwide Retail Growth

4 weeks ago

Seattle, Washington, United States Amazon Full time
Seeking a highly motivated and organized Design Coordinator to assist with project administration and external consultant management.

This position will be part of the World Wide Growth & Development team, where everyone on the team needs to be entrepreneurial, wear many hats and work effectively in a highly collaborative environment.

You are the right person for this role if you have a strong understanding of finance, are customer focused and have a passion for producing high-quality work.

You must be a self-starter, creative, and a critical thinker with an intense curiosity and drive for learning. You must demonstrate the ability to efficiently plan and prioritize all deliverables and resources across multiple projects. This position requires you to manage schedules, purchase order, contracts, budgets, additional service requests, and permits.

You will work closely with internal teams and external consultants and will make decisions and find solutions quickly and with confidence.

You are the right person for this position if you take ownership of your work, display a great deal of initiative, are able to look around corners, and utilize sound judgment.

Key job responsibilities

  • Responsible for creating and sending requests for proposals (RFP) for multiple architectural and engineering consultants
  • Responsible for reviewing, responding to and approving proposal requests
  • Creating and tracking purchase orders and invoices
  • Managing monthly reporting for consultant fees on a per project bases
  • Managing add service proposal requests and tracking PO contingency accordingly
  • Managing requests for all architectural and engineering consultant legal contracts
  • Assisting with tracking project schedules within the store design studio and communicating out to consultants
  • Managing and tracking capital funding requests with finance teams
  • Assist in tracking permit status for projects
  • Setting up new payment accounts for new consultants and vendors
  • Liaising with the A/P department in regards to invoices, supplier holds and cost discrepancies
  • Participating in the continuous improvement of processes and implementation best practices to maximize efficiency for the team
  • Modifying, creating, and distributing reports for project schedules to consultants
  • Assisting designers in tracking LL reviews and approvals per project
  • Sending and tracking approvals for schematic design and design development packages on a weekly basis
  • Supporting NDAs, Procore access and customizing Smartsheet reports
BASIC QUALIFICATIONS

  • 3+ years of program or project management experience
  • 3+ years of defining and implementing process improvement initiatives using data and metrics experience
  • Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL
  • Experience using data and metrics to determine and drive improvements
  • Experience working cross functionally with tech and nontech teams
  • 3+ years' Accounts Receivable or Account Payable experience
  • Supplier/vendor relationship management
  • Strong project management skills. Solve problems creatively by using available metrics to identify issues and to make recommendations on go forward strategies
  • Ability to manage multiple priorities and thrive in a fastpaced, highgrowth category environment with cross functional teams
  • Experience managing budgets across multiple projects
  • Basic understanding of accounting practices
  • Must be highly selfmotivated and customer centric
  • Polished written and oral communication skills
  • You can easily adopt new technologies to improve performance
  • The ability to manage multiple simultaneous projects requiring frequent communication, organization/time management and problemsolving skills
  • Familiarity with architectural and engineering firm and or general contractor billing
PREFERRED QUALIFICATIONS

  • 3+ years of driving end to end delivery, and communicating results to senior leadership experience
  • 3+ years of driving process improvements experience
  • Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization
  • Experience building processes, project management, and schedules
  • Proficient in Coupa
  • Proficient in SmartSheet
  • Proficient in Procore
  • Physical (brick and mortar) retail, product/brand/vendor management, or comparable experience
  • Proficient in Microsoft Applications
  • Word, Excel, Outlook, and Microsoft Project
  • Proven track record for cultivating strong relationships with key client and consultant stakeholders that have resulted in high customer satisfaction
Amazon is committed to a diverse and inclusive workplace.

Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

For individuals with disabilities who would like to request an accommodation, please visit

Our compensation reflects the cost of labor across several US geographic markets.

The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market.

Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.

Amazon is a total compensation company.

Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

For more information, please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.

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