Executive Assistant

2 weeks ago


Bronx, New York, United States Albert Einstein College of Medicine Full time
POSITION RESPONSIBILITIES
  • Provide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)
  • Manages information and communication to internal and external stakeholders
  • Maintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
  • Coordinate conferences, committees, seminars, and special events
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
  • Prepare/gather input for meeting materials; set up and maintain complex files for the Dean's Office.
  • Prepare and disseminate information for Einstein/Montefiore board meetings.
  • Oversee the distribution of annual meeting schedule for divisions
  • Manage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines.
  • Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
  • Oversee Kronos timekeeping system to approve time for department staff
  • Assist the Dean's Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as required
  • Other tasks as assigned *This role is in person-not remote.* QUALIFICATIONS
    • Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.
    • Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.
    • Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.
    • Demonstrated ability to balance workload for a number of executives with competing priorities.
    • Proficient in Microsoft Office and windows-based computer system required.
    • Adept at learning new software programs. Minimum Salary Range USD $75,000.00/Yr. Maximum Salary Range USD $82,000.00/Yr.

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