Executive Assistant 4
2 weeks ago
UCSD Layoff from Career Appointment : Apply by 05/17/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 05/29/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTIONThe Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 600 salaried faculty, nearly 300 academic appointees, and more than 300 residents, fellows, and postdocs, supported by over1,000 staff members.
Under direction, the Executive Assistant for the Chair of the Department will provide C-Level administrative support on a wide range of issues which are highly confidential and extremely sensitive, independently evaluating and managing shifting priorities on complex calendars. Ensures the efficient and effective functioning of the day-to-day activities of the Department Chair, while maintaining the Department's electronic and paper filing systems as well as assisting with long- and short-term administrative needs as assigned. The incumbent must manage a high volume of communication and information with high-profiled leadership, must be able to organize, research, track, interpret, analyze and present information in concise and appropriate formats for the Chair to assist in timely responses, appointment scheduling, meeting, conference and event planning, domestic and international travel arrangements, and travel reimbursement and reconciliation. Support the purchasing of supplies, equipment, and non-standard items. Analyze problems and recommend options. Gather and analyze financial information. Participate in long range planning for the needs of the Department. Provide support for research and contract & grant administration. Assist with faculty and staff recruitment. Maintain confidential personnel files. Thorough knowledge of the Medicine clinical and academic activities, independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications. Route calls, information/data requests, and issues to the appropriate personnel. While performing duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment.
The incumbent ensures that the Chair/AdVC are briefed for meetings and events with a wide range of individuals and groups. Incumbent will interact with all levels of the organization, including campus executive administration support staff, donors and prospects, and international, governmental and community contacts and organizations. Responsible for independent problem-solving and high quality service, and also group process approach to accomplishing work. As requested, manages special projects of a highly confidential and sensitive nature.
The Executive Assistant will be responsible for providing administrative, strategic, and research support to the Chair and other senior leaders. Act as a key liaison between Medicine and entities within and outside of UCSD, including other UC academic institutions and outside collaborators. Functions with a high degree of autonomy and sets the bar for support and organizational strategy. Performs other duties as assigned.
For a senior leader (i.e. direct report to the President, Chancellor or Health System CEO), provides leadership and professional expertise for units at the highest levels of administration at the University. Develops and administers systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).
MINIMUM QUALIFICATIONS- Nine years of related experience, education/training, OR an Bachelor's degree in related area plus five years of related experience/training.
- Intermediate to advanced knowledge of common organization-specific computer applications.
- Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
- Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing.
- Ability to multi-task with demanding timeframes.
- Strong analytical / problem-solving skills.
- Advanced service orientation.
- Advising and counseling skills.
- Ability to use a high level of discretion and maintain all c
-
Senior Executive Assistant to Chair/ADVC
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 5/10/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 5/22/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION Department of Pediatrics is one...
-
Staff Research Associate 4
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 5/17/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 5/29/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION In collaboration with the Principal...
-
Cardiovascular Inpatient Physician Assistant
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeThis posting will remain open until all vacancies have been filled. UCSD Layoff from Career Appointment : Apply by 4/4/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/15/2024. Eligible Special Selection clients should contact their Disability...
-
Assistant Director of Communications
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 05/01/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 05/10/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. This position will work a hybrid schedule...
-
Research Grant Program Officer 4
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 8/11/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 8/22/23. Eligible Special Selection clients should contact their Disability Counselor for assistance. Job posting will remain open until a suitable...
-
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/2/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/11/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. This position will remain open till filled....
-
Administrative Analyst, Offices of the EVC
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeThis is a 100% Contract position for two years. This appointment may be extended or converted to career status based on the needs of the department. This position is open until filled. First Review Date: 4/9/24. DESCRIPTION Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is...
-
Assistant Clinical Research Coordinator
4 days ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 05/30/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 06/07/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION The Moores Cancer Center (MCC)...
-
Administrative/Clinical/Surgical Coordinator
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUC San Diego current employees who apply by 4/30/24 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of...
-
La Jolla, California, United States University of California San Diego Full timePlease submit a cover letter for a complete application packet. DESCRIPTION Reporting to the Dean of Engineering, the Assistant Dean and Chief Financial & Administrative Officer serves as lead financial and administrative officer for the Jacobs School of Engineering and strategic consultant to the Dean on all School resources, schoolwide management, policy...
-
La Jolla, California, United States Salk Institute for Biological Studies Full timeJob SummaryThe Research Assistant III is responsible for select lab managerial duties in support of the Principal Investigator's (PI) studies along with performing and contributing to research on assigned projects within the lab. Duties include establishing and performing independent research and analysis on projects that involve the study of human and...
-
Care Manager
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/9/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/19/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION UC San Diego Health is a Magnet...
-
Ambulatory Clinical Nurse Educator
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/10/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/22/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION UC San Diego Health is a Magnet...
-
Cardiovascular Inpatient Nurse Practitioner
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeThis posting will remain open until all vacancies have been filled. UCSD Layoff from Career Appointment : Apply by 4/4/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/15/2024. Eligible Special Selection clients should contact their Disability...
-
Nurse Practitioner
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/19/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/30/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. Current UC San Diego Health CNA (NX)...
-
Nurse Practitioner
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/16/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/26/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. Current UC San Diego Health CNA (NX)...
-
Registered Nurse
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/5/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 4/17/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. Current UC San Diego Health CNA (NX) represented...
-
all store/temporary employee
3 hours ago
La Puente, California, United States Food 4 Less Full timeOur primary focus is to create an outstanding customer experience through exceptional service. We are looking for friendly, fun people who love food and want to share that passion with our customers. Our associates work in different departments in our stores, but share a common goal of welcoming and serving customers with excellence so they want to shop with...
-
Crisis Response Team Behavioral Health Counselor
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 03/21/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 04/02/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. Recent Postdoctoral Residents must...
-
Immunology Program Coordinator
2 weeks ago
La Jolla, California, United States University of California San Diego Full timeUCSD Layoff from Career Appointment : Apply by 4/30/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 5/10/24. Eligible Special Selection clients should contact their Disability Counselor for assistance. Job posting will remain open until position is...
