Immunology Program Coordinator
2 weeks ago
UCSD Layoff from Career Appointment : Apply by 4/30/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 5/10/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until position is filled.
DESCRIPTIONThis is a part-time 50% Career position.
The Program in Immunology is an inter-institutional program that brings together world renowned researchers from across UC San Diego and the La Jolla Institute with a shared interest in all aspects of host immunity. It will promote a free-standing graduate program, a seminar series, an annual meeting, seed grants for collaborative research projects, and applications for postdoctoral and predoctoral training grants. It will develop alliances with other innovative programs on campus and across the Torrey Pines Mesa such as the Microbiome Initiative.
Under supervision of the Faculty Director(s), the Immunology Program Coordinator will coordinate and administer the Program in Immunology at UC San Diego. The incumbent will manage all aspects of the Program's business affairs and provide comprehensive planning and support to the team of Directors and the Steering Committee. The Coordinator will provide oversight of the Program budget,and prepare reports as needed to be delivered to Executive Vice Chancellor, the Dean of the School of Medicine, and the President of the La Jolla Institute. This position will work in partnership with administrators in the School of Biological Sciences as appropriate.
The Coordinator will initiate and oversee branding and advertising the Program in Immunology through the creation and maintenance of a website and on-line, social media-inspired communication.
The Coordinator will coordinate the Program Seminar Series, including reaching out to faculty for nominations, tallying preferences, and organizing visits, including making travel plans, room reservations, and scheduling meetings.
The Coordinator will assist the Program Directors in the creation of, and application for, a specialization graduate program in immunology—including all required documentation, supporting materials, and other requirements.
The Coordinator will advertise the joint grants program as appropriate and coordinate the grant application and review process.
QUALIFICATIONS- Bachelor's Degree and two years of experience working in a higher education institution; or an equivalent combination or education and experience.
- Working knowledge of common organization- or research-specific and other computer application programs. Ability to research, gather, and organize information to produce concise reports using databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.
- Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong oral and written communication skills. Demonstrated ability to compose independent correspondence, proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.
- Proficient in ability to use discretion and maintain all confidentiality.
- Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated high degree of professionalism and ability to exercise independent judgment in a dynamic, time-pressured environment.
- Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
- Proficient in ability to multi-task with demanding timeframes. Demonstrated ability to focus, provide updates, and effectively manage time to meet deadlines when assigned a task.
- Working knowledge of applicable policy analysis techniques.
- Proven organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context. Recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and follow-through to assure goals are met.
- Skill and experience assessing the most efficient means of retrieving information and the skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services. Demonstrated ability to keep accurate, orderly files and records.
- Demonstrated experience working with little supervision, operating independently on multiple tasks, and determining priorities in a shifting environment with frequent interr
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