Administrative Assistant

5 days ago

Indianapolis, Indiana, United States Life Technologies (Thermo Fisher Scientific) Full time
Work Schedule
First Shift (Days)

Environmental Conditions
Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Office

Job Description

Location: Indianapolis, IN (onsite)

Site Specific Information

Thermo Fisher Scientific run's the World's largest clinical packaging operation. Our Clinical Trials facilities are strategically placed around the world to accommodate local and regional sourcing needs. Join us to help serve millions of our global clinical trials patients

How will you make an impact?

You will help create and cultivate a collaborative teamwork environment by providing world-class administrative support to the Site Leadership Team (SLT) and General Manager.

What will you do?
  • Work in a manufacturing facility and follow all site practices, procedures, principles, and regulatory guidelines in all areas of responsibility.
  • Maintains confidentiality of all aspects of duties related to the company.
  • Acts as a liaison between leadership team, employees, external clients, vendors, and other team members.
  • Manages calendar that changes often and that requires coordination and sensitivity, screens requests for meetings.
  • Administrative / reception activities, such as: maintain customer mailing list, answer phone, schedule conference rooms, organize customer and vendor visits, order plant and office supplies, arrange lunches, welcome and direct visitors, and maintain shared and individual calendars.
  • Completes projects and special assignments by establishing objectives; setting priorities, managing time; gaining cooperation of others, monitoring progress; problem solving, and adjusting plans.
  • Generate expense reports, handle travel arrangements, and coordinate schedules for site's senior leadership team as requested.
  • Lead community events and other site activities by motivating employees to participate and by leading the Activities Committee.
  • Perform or Assist with Data entry, archiving of documentation and run reports, as needed.
How will you get there?

Education
  • High School Diploma or GED required. Associates degree or business-related field preferred
Experience
  • Three (3) years of administrative experience
Equivalency
  • Equivalent combinations of education, training, and relevant work experience may be considered

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