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Coordinator, Special Events

1 month ago

Daytona Beach, Florida, United States teamworkonline Full time
DAYTONA INTERNATIONAL SPEEDWAY

Daytona International Speedway is a state-of-the-art motorsports facility and was awarded the SportsBusiness Journal's prestigious Sports Business Award for Sports Facility of the Year in 2016. Daytona International Speedway is the home of "The Great American Race" – the DAYTONA 500. Though the prestigious season-opening NASCAR Cup Series event garners most of the attention – as well as the largest audience in motorsports - the approximately 500-acre motorsports complex boasts the most diverse schedule of racing on the globe, thus earning it the title of "World Center of Racing." Among the nine major weekends of racing activity are the Rolex 24 At DAYTONA, the DAYTONA Supercross, the DAYTONA 200 motorcycle classic and the Coke Zero Sugar 400. Rarely a week goes by that the Speedway grounds are not used for events that include track tours, concerts, civic and social gatherings, car shows, photo shoots, production vehicle testing and police motorcycle training.

The Southeast Region's track properties—Daytona International Speedway, Homestead-Miami Speedway, and Talladega Superspeedway—are seeking a Coordinator of Special Events. This role is ideal for someone with a passion for the hospitality and events industry, who is results-driven and customer-focused. The position encompasses all facets of private events and race-time hospitality, including contract management, design setup, and direct coordination with vendors, setup crews, and catering teams to ensure an exceptional experience for our clients and their guests.

RESPONSIBILITIES

  • Run and attend Special Events to ensure client satisfaction and build event summaries for all events hosted which will capture client feedback, any issues encountered during the event, room layouts, photos, notes etc.
  • Collaborate with the Manager on daily priorities and focus with customers
  • Oversee Special Event contracts and manage them from drafting through execution
  • Manage relationship with Levy Catering staff on menu, set up and execution of events and race day hospitality in Suites/Club/Fan Hospitality areas
  • Build and distribute Special Event Memo's internally to internal Stakeholders
  • Process any/all past due issues associated with Special Events
  • Uphold high level of customer service to existing and new corporate clients
  • Work closely with Daytona International Speedway Sales and Partnership Services teams during Southeast Region Race Season specifically in hospitality club areas
  • Administer Fan & Corporate Hospitality areas for Southeast Region
  • Other duties as assigned by the Manager of Special Events and Track President

QUALIFICATIONS AND REQUIREMENTS:

  • Associate or Bachelor's Degree required preferably with a focus in hospitality/event management
  • Minimum of 3-5 years experience working in the hospitality industry
  • Excellent relationship building and interpersonal skills, with the ability to interact comfortably and effectively with internal and external clients at all levels of the applicable organizations.
  • Highly self-motivated with a strong work ethic, results oriented and the ability to thrive in a fast-paced environment and think independently at times
  • Must be able to work evenings and weekends, as required
  • Travel to Talladega Superspeedway (2) and Homestead-Miami race weekends
  • Strong computer skills in all aspects of Microsoft Office and Database Management

Apply Now

Learn more about this role and our team by applying at for consideration.

We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.

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