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Senior Administrative Assistant

2 months ago

Arvada, Colorado, United States Merck Full time

Job Description

Position Description:

Senior Administrative Assistant

We are currently recruiting a Senior Administrative Assistant to support several Executive Directors in our Research & Development Division IT.

Our team brings the power of technology to reimagine and accelerate how we translate breakthrough biomedical research into meaningful new therapies and vaccines that improve and extend the lives of people worldwide. We are seeking a self-directed individual with unrelenting follow-up and follow-through skills to become a critical member of our team, enabling the organization to operate effectively to carry out this mission.

Primary responsibilities include, but are not limited to:

  • Extensive scheduling and calendar / meeting management support for executives; including understanding priorities of executives and balancing calendar accordingly, as well as looking proactively through calendars and identifying and communicating conflict.
  • Coordinating and scheduling complex travel arrangements including multi-leg domestic and international travel as well as processing of Visas/Passports
  • Completing complex/international travel expense reports in a timely fashion
  • Assisting with interview scheduling and on-boarding of new hires
  • Coordinating meetings and events, from both planning and scheduling perspectives, with multi time zone management
  • Encouraging self-sufficiency and training team members as appropriate
  • Completing matrixed work activities with other departmental assistants
  • Occasionally coordinating and/or assisting with special projects requiring advanced analytical ability, independent judgment, creativity and problem-solving skills

Position Qualifications:

Education Minimum Requirement:

  • High School Diploma

Required Experience & Skills:

  • Minimum of 10 years Administrative Assistant experience, with at least 5 years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)
  • Asks while understanding the project principles and technical skills related to own work assignments
  • Ability to take initiative, think proactively
  • Advanced secretarial/clerical abilities with a documented history of high performance in current and past positions
  • Ability to handle and prioritize many simultaneous assignments with little supervision
  • Extraordinary attention to detail, well organized, proactive and outstanding communication skills
  • Self-directed individual with unrelenting follow-up and follow through skills
  • Demonstrated ability to rapidly learn new skills, develop a nuanced understanding of critical stakeholders and priorities and to apply situational leadership, continuous improvement mindset
  • Ability to develop relationships and work well with others in demanding situations with a positive attitude
  • Coordination and performance of multiple tasks risks and potential challenges, and drive results

Preferred Experience & Skills

  • Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
  • Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point, SharePoint, Teams etc)
  • SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
  • Experience scheduling complex travel arrangements including multi-leg domestic and international travel
  • Experience with processing of Visas/Passports
  • Experience with event planning and coordination
  • Experience with financial and budget tasks

NOTICEFORINTERNALAPPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

07/1/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Job Posting End Date:07/01/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R298567