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Senior Proposal Manager

4 months ago

Eagan, Minnesota, United States Thomson Reuters Full time

Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs), as well as responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Senior Proposal Manager to join our PPM team in Minnesota.

Position Description
The Senior Proposal Manager position includes responsibilities from multiple job roles that are often distinct positions at other companies, including the following:

  • Proposal Manager: Managing the RFP response process from the time a solicitation is received thru contract award.
  • Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
  • Proposal Coordinator: Scheduling, facilitating, and leading bid strategy sessions with the RFP response team.
  • Knowledge Manager: Helping to maintain an electronic repository of content that can be leveraged for future RFPs and inquiries from customers and creating additional proposal tools and resources as necessary.

We are looking for an individual with a flexible and organized mind, who is able to adapt quickly to changing requirements. We want someone who has the focus to stay on task in order to meet challenging deadlines. We are looking for someone who can be depended upon to work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team.

About the Role
In this opportunity as Senior Proposal Manager, you will:

  • Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (federal/state/local), corporations, and law firms.
  • Lead proposal teams for complex and strategic responses. This involves scheduling, facilitating, and leading bid strategy sessions with the RFP response team; creating detailed project management plans (as needed); assigning action items/deliverables; ensuring that all proposal deadlines (internal and external) are met; and providing both bid strategy and procurement advice.
  • Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
  • Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
  • Communicate with customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items). For procurement integrity purposes, proposal managers serve as the primary points of contacts with our U.S. federal, state, and local government customers dealing directly with U.S. government procurement/contracting officers during the RFP process through contract award.
  • Generate complete, accurate, and customer-centric proposal responses (including forms) that are in compliance with solicitation requirements.
  • Review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
  • Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
  • Update PPM's proposal/contract repository with all related project documents (e.g., RFx documents, proposal response documents, award notifications, contract documents).
  • Provide procurement advice, proposal guidance/assistance as needed to internal business partners.
  • Mentor less-experienced Proposal Managers and other team members.

Other Responsibilities

  • Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow (e.g., assisting with the creation of onboarding materials for new products).
  • Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
  • Lead and/or assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.

Depending on project workflow, Senior Proposal Managers may be required to complete additional tasks for their projects that would normally be completed by other team members, including the following:

  • Accurately incorporate edits from SMEs, business partners, and reviewers.
  • Coordinate and produce final proposal documents (hard copy and electronic).
  • Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and questions that is used to efficiently respond to solicitations and other procurement processes.
  • Create language for the repository for new products and craft responses to new questions from RFPs as needed.
  • Answer questions from customers and internal business partners using the repository to provide consistent and accurate responses. Customize existing repository text for proposal responses as appropriate.

About You

This position requires a combination of proven project management skills, extensive professional writing experience, technical aptitude, a thorough understanding of Thomson Reuters products, and expert knowledge of the Microsoft Office Suite, particularly Microsoft Word. You're a fit for the role of Senior Proposal Manager if your background includes:

  • 4-year college degree required (BA or BS).
  • 5+ years of in-depth proposal experience, especially in response to formal solicitations for government customers.
  • Proven project management skills, including ability to identify, separate, and delegate tasks and prioritize them in relation to the overall proposal production activity and deadlines.
  • Must possess a high level of integrity and professionalism.
  • Excellent organizational, interpersonal, written, and verbal communication skills.
  • Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
  • Strong editing skills and attention to detail.
  • Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
  • Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization. Ability to build rapport and trust with internal stakeholders and customers.

Nice to Haves

  • Membership and certification in a professional proposal organization such as APMP.
  • Experience with proposal creation software (e.g., Qvidian).

What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

  • Hybrid Work Model: We've adopted a flexible hybrid working environment days a week in the MN office) while delivering a seamless experience that is digitally and physically connected
  • Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
  • Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
  • Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters cafe networking.
  • Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
  • Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

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Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we've been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world's most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

Accessibility

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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As a global business we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.