Project Manager, Facilities

2 months ago

Orlando, Florida, United States Signature Aviation Full time

Project Manager, Facilities (Remote)

Job ID 10864 Date Posted 07/16/2024 Location Orlando, Florida Airport Lake Nona, FL Company Signature Flight Support LLC Job Type Full time Job Level Standard

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Job Description

Signature Aviation is a market leading global aviation services provider with over 220 locations and 6,000 employees worldwide. Eligible team members enjoy a wide array of benefits including health and welfare options, generous 401k match, paid time off, tuition assistance, and limitless opportunities for training and development.

The Project Manager will be responsible for planning and overseeing capital and insurer-related projects of $10M or less along with facility repair and maintenance. The manager will support the Facilities department by performing various duties and initiatives. Duties include but are not limited to the development of bid documents/awards, working closely with Architects and Engineers to establish project requirements, updating stakeholders on the construction status, conducting routine site visits to review progress, and facilitating efforts for a successful project close-out.

75% of travel is required within the continental U.S.

Job Responsibilities

  • Oversight and management of the five phases of capital, insurer-related, and repair & maintencance projects: initiation, planning, execution, monitoring, and closure
  • Execute project estimating, request for proposals (RFP), analysis of bids, and project execution
  • Establish project budgets and control project costs
  • Completes financial analysis of the request for proposals and provides recommendations to internal stakeholders
  • Support negotiation and administration of all contracts and agreements supporting properties and facilities, including developing bid documents, identifying potential bidders, and awards
  • Ability to review construction cost line items with recommendations on cost control and approach to project
  • Coordinates with internal stakeholders on program development of capital projects and repair & maintencance
  • Leads and directs project team members to ensure compliance with set standards, procedures, and guidelines, including but not limited to coordinatating with Commercial and Operations on incorporation of design principles.
  • Consistently provides management and oversight on project development, design, and activities. Activities include coordinating routine status meetings with all parties involved in the project, such as the architects, consultants, contractors, sub-contractors, and internal stakeholders. Status meetings will be a combination of virtual and in-person
  • Conduct frequent and detailed site visits to gain insight into work progress, increase team efficiency and productivity, and mitigate potential mistakes/delays
  • Communicate effectively with the vendors, consultants, and contractors responsible for completing various phases of the project. Key communications include ongoing review, confirmation, and internal coordination of development/design/construction drawings/specifications, other regulatory paperwork, and licensing requirements
  • Ensures projects are completed within the designated schedule and approved budget. This is performed through budget management, expense tracking, and risk management
  • Leads and manages all parties involved in the project, such as the architects, consultants, contractors, and sub-contractors
  • Responsible for managing all required close-out documents for the project in a secure database for access and download by all authorized users and providing local management with a copy for their records
  • Invoicing and billing management through coordinating payments and cash flow for respective construction projects
  • Assembles monthly capital project performance reports

Job Qualifications

Minimum Education and/or Experience:

  • Bachelor's degree in Project Management, Construction, Engineering, or another business-related field is required
  • Master's degree or advanced certification (e.g., CCM, PMP, LEED AP) preferred
  • Minimum of five (5) years of experience in a similar role, preferably in Project Management, Construction, Operations, or Finance/Audit
  • Strong analytical skills
  • Related technical experience may be considered in place of education requirements

Additional knowledge and skills:

  • Understanding of Project Management, Procurement, Risk/Insurance, and Accounts Payable functions
  • Ability to interact with leadership, key stakeholders, team members, and suppliers in a professional manner
  • Proficient use of Microsoft Office suite
  • Superior time management skills
  • Excellent leadership skills
  • Experience with Microsoft Project and/or ProCore
  • Ability to work autonomously while providing oversight and updates to leadership
  • The job will require 75% travel and a valid driver's license

An Equal Opportunity Employer including Disability/Vets

About Us

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