Office Manager

1 week ago

Atlanta, Georgia, United States City of East Point, GA Full time

Salary:

 $46,000.00 Annually

Location :

 GA, GA

Job Type:

 Full-time

Job Number:

 6206

Department:

 Public Works Administration

Opening Date:

 06/03/2024
This position provides non-routine administrative and clerical support to the Department to ensure smooth operations and quality customer service.

Major Duties
Receives and processes maintenance requests, forwards work assignments to supervisors and ensures work orders are returned upon project completion;
Maintains accurate financial records for the department; assists in preparing annual budget by gathering information, researching past expenditures, making recommendations for future office needs and ensuring that budget submittal deadlines are met;
Monitors purchasing of supplies for crews and construction activities;
Processes invoices for approval for payment using requisitions or requests for vouchers; orders materials and supplies as needed; reviews payment documents alerting Director of inappropriate or excessive use of funds;
Purchases materials and supplies as needed within department guidelines;
Gathers, reviews, sorts and submits time sheets; handles confidential matters including processing of personnel forms and maintaining confidential files; maintains record of annual leave of department staff;
Provides clerical and administrative support; maintains inventory of general office supplies; types reports and correspondence as needed; handles incoming and outgoing mail;
Provides assistance to the Director in coordinating work assignments;
Receives and responds to inquiries over the phone and in person;
Performs other related duties as assigned.

Minimum Qualifications

Associate's degree in Business Management or related field; minimum of five (5) years progressively responsible experience in office environment; equivalent combination of education and experience.


Knowledge Required by the Position
Knowledge of department and City policies and procedures;
Knowledge of general office practices and procedures;
Knowledge of basic accounting principles and budget preparation;
Skill in the use of modern office equipment;
Skill in computer applications for word processing, spreadsheet analysis and presentations;
Skill in conflict management to deal with crew members, supervisors and potentially hostile customers;
Skill in organizing and maintaining department files and records;
Skill in organizing, prioritizing and scheduling assignments;
Ability to establish and maintain effective working relationships with employees, elected officials, representatives from other agencies and the general public;
Ability to give and follow written and verbal instructions and communicate effectively;
Ability to maintain strict confidentiality.

Supervisory Controls:

 Work is assigned by Director in terms of department goals and objectives. Work is reviewed for nature and propriety of final results.

Guidelines:

 Guidelines include City and department policies and procedures. Guidelines may require interpretation and discretion in application.

Complexity:

 The work consists of a variety of administrative, clerical and accounting duties.

Scope and Effect:

 The purpose of this position is to support the administrative and operational flow of the department.

Personal Contacts:

 Contacts are typically with co-workers, maintenance crews, vendors and the general public.

Purpose of Contacts:

 Contacts are typically accessed to give and exchange information, resolve problems and provide services.

Physical Demands:

 The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring a moderate degree of dexterity.

Work Environment:

 The work is typically performed in an office.

Supervisory and Management Responsibility:

 None.

N/AEstimated Salary:
$20 to $28 per hour based on qualifications.

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