Facilities Office Manager
4 weeks ago
About Our Client
Nonprofit
Job Description
Act as the main point of contact for the Atlanta office Serve as the direct point of contact, supervision of all building contractors and maintenance personnelAct as the Receptionist for incoming guests & employeesEnsure that conference rooms are clean and tidy for when employees are in office Serve as main POC for IT-related issues in the officeAnswer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirectedOversee procedures, standards and timing of work performed by contractors and maintenance personnelPlan, budget, and schedule facility maintenance and modifications Serve as Safety Officer for ATL office and staff and POC for all office-related safety measures Interface with building management company and appropriate managers, directors, and employeesManage security access system including programming access and running reportsManage vendor accounts and generate reports as deemed necessaryReceive and process all incoming invoices in Accounts Payable system daily Support storage efforts and off-site storage facilityHandle communication to employees regarding fire drills, and any other building activitiesConduct emergency, safety, and security training to employees and new hiresNew hire office/workstation set up and conduct the on boarding meetingsResponsible for HVAC including monitoring of system, responding to alarms, making service calls, setting up monthly, quarterly, and seasonal maintenance checkupsResponsible for coordination of all aspects of building shutdownsResponsible for working with building personnel to arrange for repairs and work ordersResponsible for general office upkeep, cleaning schedules, touch up paint, order replacement equipment and appearanceTroubleshoot equipment issues such as copiersArrange for repairs - e.g. electricians, locksmiths, copy technicianResponsible for creating supply and UPS accounts for new employees and orienting themResponsible for mail room (shipping and receiving)Responsible for messenger services/deliveries using control procedures, signing for deliveries/packagesSorting/Distribution of mail/preparing and mailing of mass mailingsPost office runs for certified mail, and special deliveriesMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant
Completed Bachelors Degree is preferred3-5 years of Facilities and/or Office Management experienceAble to work independently and autonomously Excellent written & verbal communication skillsStrongly proficient using Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)Ability to lift up to lbsAble to work on-site Monday to Friday in AtlantaAble to commit to a 4 month contract assignmentWhat's on Offer
4 Month Contract Assignment from May-September 2024 located in Atlanta, Georgia
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