Administrative Assistant, Inpatient Facility

1 month ago

Columbus, Ohio, United States Our Hospice of South Central Indiana Full time

Make a Difference in People's Lives at Our Hospice

Are you looking for a meaningful career where you can help make a real difference? At Our Hospice, we provide compassionate care to patients facing the end of life, and our team members are at the heart of everything we do.

You'll gain more than just a job at Our Hospice:

Meaningful Work: Be part of a team that helps make every moment count for our patients and their loved ones.

Supportive Environment: We value our employees and provide a positive and collaborative work atmosphere.

Professional Growth: We offer opportunities for professional development to help you advance your career.

Does this sound like you?

If you are a compassionate and dedicated individual who is looking to make a real difference in people's lives, we encourage you to explore the career opportunities at Our Hospice. We are looking for people who share our values of integrity, excellence, and compassion.

We are Better Together

Our Hospice is looking for an Administrative Assistant – (Part Time) for the Inpatient Facility (IPF). This person will utilize knowledge of office systems and procedures, regulations and Our Hospice of South Central Indiana (OHSCI) goals and objectives. They will also contribute to the development and/or modification of operating processes in the IPF. This position will work evenings 3:30-7:3pm Mon - Friday and every third weekend 8 am – 4:30 pm

An Administrative Assistant at Our Hospice Will:

Answer and screen all incoming calls on a multiple line system

Directs calls appropriately to internal staff and pages external staff (Registered Nurses, Home Health Aides, Chaplains and Social Workers, etc) as needed

Receive all walk-ins in a courteous and helpful manner assisting them and directing them to appropriate individuals(s) or office(s) of OHSCI

Daily enters and updates information in OHSCI software systems, e.g. relevant patient information

Responsible for electronic medical records (EMR) workflow, electronic consent workflow, scanning documents and input as needed daily

Ensure that documents requiring physician signature are tracked for completion and followed up appropriately

Order Durable Medical Equipment (DEM) for transfer and patients

Ensure the on-going accuracy of active charts and verifies accuracy of closed charts

Create Interdisciplinary Group (IDG) discussion list, agenda and console. After IDG meetings, copies, fax, mail and files IDG information

Maintain integrity of logs kept within the IPF

Work independently and within a team on special, nonrecurring and ongoing projects, including fundraising events

Coordinate meetings, gathers data, prepares correspondence, documents reports, maintains files, and records on behalf of PCM, IPF as needed

Schedule assignments for IPF RNs, HHAs and Medical Doctor

Demonstrate ability to remain calm and functional in work situation and follows directions and established emergency protocols, i.e. Fire Drills

An Administrative Assistant at Our Hospice Needs:

High School Diploma or GED required

Business school or Associate's degree preferred; or equivalent combination of education and experience

3+ years of related experience required; healthcare experience preferred

Valid Indiana Driver's License

Skills Need for an Administrative Assistant at Our Hospice:

Proficient in Microsoft Office Products

Ability to summarize data for reports

Strong working knowledge of administrative office procedures

High level of interpersonal skills to handle sensitive and confidential situations

Our Hospice employees are eligible for Public Service Loan Forgiveness (PSLF)

#INDHSCI2

We are an equal opportunity employer at Our Hospice of South Central Indiana (OHSCI). OHSCI does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at to request accommodations. Visit to know your rights on workplace discrimination.

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