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Director of Finance And Administration

2 months ago

San Francisco, United States Robert Half Full time

Job Purpose

The Managing Director provides hands-on operations management for the organization, allowing the Executive Director to focus on infrastructure, organizational development, strategic planning, and sustainability. This role supports the Executive Director in fundraising, public relations, communications, artistic direction, and partnerships. It involves managing daily operations and ensuring compliance with nonprofit regulations, human resources, payroll, facilities, security, finance, IT, retail, venue rentals, merchandise, program, and event management.


Essential Functions

Financial Management, Fundraising, and Tracking of Revenue from Programs, Rentals, and Café:

  • Supervise the preparation of financial, operating, and audit reports.
  • Oversee retail operations, sales, and venue rentals with the Program Manager.
  • Collaborate with the Executive Director, Development Director, and Grant Writers on budgets, grant reports, and funding strategies.
  • Collaborate with the accountant and bookkeeper on accounting duties and compliance filings.
  • Ensure the security and confidentiality of the organization's records.


Facilities Management:

  • Assess and maintain building services and equipment, performing minor repairs or arranging for support.
  • Coordinate with cleaning services, contractors, and vendors for facility maintenance.
  • Ensure compliance with environmental, security, and health standards.
  • Manage relationships for services, equipment, and supplies procurement.
  • Oversee the logistics of the organization's relocation.
  • Prepare the gallery for installations and deinstallations.
  • Maintain inventory of assets and archival materials.


Supervision:

  • Recruit, orient, and oversee the work of direct reports with the Executive Director.
  • Conduct performance evaluations and provide mandatory training.
  • Organize team-building activities.
  • Supervise various staff, including Program Manager, Program Coordinator, Teaching Artists, Security Receptionist, and others.
  • Ensure proper management of independent contractors.
  • Develop and implement HR policies and procedures.
  • Support compensation and benefits packages development.
  • Handle employee complaints and administer disciplinary processes.


Qualifications

Education and Experience:

  • Experience with Latinx intergenerational immigrant communities.
  • Fully bilingual in English and Spanish.
  • Excellent communication and interpersonal skills.
  • Conflict resolution skills.
  • Thought leader with strategic planning abilities.
  • Experience in scaling organizations, developing infrastructure, and overseeing program development.
  • Proven staff development, team management, and inclusive practices facilitation.
  • Degree in nonprofit management or business administration preferred.
  • Familiarity with nonprofit financial practices.
  • Minimum ten years of people and operations management experience, with at least five years in a leadership role.
  • Proficiency in Google Workspace and MS Office Suite.